Administrative Assistant

South Santa Barbara County
Santa Barbara, CA
Full Time
Shared Crossing Project

SCP MISSION: The Shared Crossing Project’s mission is to positively transform relationships to death and dying through education and raising awareness about shared crossings and their healing benefits. We aim to bring people together in community to support open exploration and discussion of this important topic in a safe place. View our website at

SUMMARY: Join a fast-growing organization committed to positive social change in the dynamic field of spirituality and end of life. Under the supervision of the Founder and Managing Director, the Administrative Assistant is responsible for supporting the Shared Crossing Project’s administrative department, as well as its programs, events, and basic marketing support (including social media). These include but are not limited to administrative workflow and prioritization, utilization and management of software applications, effective and time-sensitive communications, solutions-oriented problem solving, and effective time management. Some hours each week will also be allotted to personal assistant responsibilities for the Founder. This is a part-time position at 20 hours per week. Hourly Compensation: $23 – $26, DOE.

General Administrative:

  • Support Founder and Managing Director priorities.
  • Timely responses to all incoming emails and website inquiries, including potential program hosts out of town. Initiating and scheduling follow-up as needed.
  • Database management; data entry, report-building
  • Basic bookkeeping
  • Basic video creation, creation, and Vimeo management
  • Process and report on office expenses
  • Schedule in-house and external meetings
  • Distribute incoming mail
  • Manage and order office supplies
  • Make travel arrangements for founder and SCP staff
  • Organize company documents into updated filing systems
  • Work with Founder and SCP staff to craft presentations, spreadsheets, and reports
  • Manage and route phone calls appropriately
  • A small number of hours (around 5 hours or less per week) will be allotted to personal assistance tasks for the Founder

Events and Conferences:

  • Support coordination of in-person and online events/trainings (pre-event and post-event)
  • Curriculum support, co-writing, editing, PowerPoint design
  • Conference needs – flyers, booth supplies, etc. Conference applications and scheduling submissions with follow-up communications
  • Payment processing (Accounts Payable and Accounts Receivable)

Basic Marketing Support:

  • Basic website maintenance: editing and content creation, updating.
  • Social media postings, boosting, maintenance (Facebook, Instagram, etc.)
  • Support with basic newsletters, event/group follow-ups, and communication with community


  • Proficiency in Microsoft Office (PPT, Word, Excel)
  • Basic proficiency or capacity to learn basic website management (Kajabi familiarity a plus)
  • Basic proficiency or capacity to learn basic Quickbooks bookkeeping tasks
  • Basic proficiency in graphic design via Canva
  • Demonstrated ability to work with multiple projects simultaneously
  • Proven work experience as an administrative capacity
  • Solid time-management abilities with the capacity to prioritize tasks
  • Excellent verbal and written communication skills; excellent writing skills.
  • Demonstrated ability to work independently or actively with a team.
  • Flexible and adaptive to a fast-paced startup environment.
  • Associate’s degree or higher, or equivalent real-world experience

To apply for this position, please submit your cover letter and resume to with the subject line, “Administrative Assistant Opening”.

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