Part-Time Administrative Associate + Registrar

PART-TIME ADMINISTRATIVE ASSOCIATE + REGISTRAR

Amplify Arts Project seeks a part time associate who is responsible for a variety of tasks that touch on every facet of the organization: operations, programs, development, events, marketing + PR, social media, and more. This is a year-round, 20 hours/week position. BIPOC women + gender-expansive humans are strongly encouraged to apply.

RESPONSIBILITIES + TASKS

• Manage registration for 5 programs throughout the year. Tasks include:
  • maintain and regularly report accurate enrollment records
  • help families through the registration process
  • manage tuition insurance claims
  • respond to inquiries (e.g., “How do I apply for financial aid?”)
  • assist with other registration tasks as needed
• Complete payroll on a monthly basis
• Complete leadership-approved tasks, including:
  • submit documents to 3rd party suppliers/contractors, e.g., contracts, invoices/bills, grant agreements
  • oversee staff and camper travel logistics such as researching, booking, and organizing information related to hotels, campgrounds, tickets, flights, vehicle and facility rentals, activities, shuttles, and other program needs
  • coordinate, research, and place ads for open positions, upcoming program registrations, residencies, and similar
• Take notes at staff meetings and disseminate information via reminders, follow-ups, calendar items, and timeline placement in Asana
• Maintain organization of Google Drive/Calendar, software subscriptions, and industry certifications
• Assist in events and important public initiatives, both in-person and virtual
• Very light document formatting/beautifying
• Support pre-camp planning through:
  • organizing past and current summer camp staff personnel files
  • tracking completion of all employee pre- and post-hire requirements (e.g., trainings, proof of certifications, payroll info)
  • helping complete camp schedules + handbooks
  • organizing program task timelines and due dates
  • other tasks as assigned
• Independently complete errands: post office, outreach, flyers, material donations

REQUIREMENTS

• Responsiveness, attention to detail, and very strong written and verbal communication skills
• Passion for feminism and social change in general, and women’s place as leaders in music and the arts in particular
• Familiar with using professional tools, such as MS Office, Dropbox, Google Suite with an emphasis on Mail/Docs/Sheets/Forms/Calendar, Instagram, Facebook, Zoom, and Canva
• Willingness to learn Asana, Slack, Calendly, CampBrain, and others

PAY

The pay range is $20–25/hour, depending on experience

SKILLS + PERSONALITY

🗲🗲🗲🗲🗲 Communication

🗲🗲🗲🗲 Problem Resolution

🗲 Music Knowledge

🗲🗲 Flexibility

🗲🗲🗲🗲🗲 Team Player

🗲🗲 Mentorship

🗲 Camp Experience

🗲🗲 Creative

🗲🗲🗲🗲🗲 Self-Starter

🗲🗲🗲 Calm Demeanor

🗲🗲🗲🗲🗲 Time Management

APPLY TODAY

In order to be considered, all interested applicants must send 1) resume, 2) cover letter, and 3) latest favorite song to Executive Director Jen Baron: jen@amplifyartsproject.org. Applicants who fail to apply per this instruction will not be considered. We can’t wait to hear from you!

ABOUT US

Amplify Arts Project (formerly Girls Rock SB) is a registered non-profit organization that’s empowered 11,700+ girls through music education, the creative arts, community, and positive mentorship since 2012. Our vision is to provide a brave, diverse, and inclusive space to youth. We envision an equitable world that celebrates creativity, embraces authenticity, and values all voices. (805) 699-5247 ★ jen@amplifyartsproject.org ★ amplifyartsproject.org