Development Coordinator, Kavli Institute for Theoretical Physics (KITP)

South Santa Barbara County
Santa Barbara
Full Time
University of California, Santa Barbara

Development Coordinator, Kavli Institute for Theoretical Physics (KITP)

The Development Coordinator for the Kavli Institute for Theoretical Physics (“KITP”), supports a complex and multifaceted program in coordination with Central Development’s Prospect Management, Development Research, Development Communications, and Donor Relations units. Provides leadership for all analytical functions that support strategic goals, initiatives, and projects leading toward increased and sustained philanthropic support for the KITP including donor identification, cultivation, solicitation and stewardship. The Development Coordinator reports to the KITP Senior Director of Development, and operates as an integral part of the KITP and Development Office staff teams. Under general supervision, establishes, develops, and maintains comprehensive development and communications systems within the unit in coordination with KITP and Central Development colleagues. Supports the KITP Senior Director of Development in short and long term strategic planning focused on achieving fundraising and aligned communications goals. Proactively plans, organizes and attends donor strategy meetings and coordinates follow-up actions. Prepares materials and reports that analyze the activities, progress and goals of the KITP Development Program. Ensures the consistency, timeliness and accuracy of information disseminated to donors, prospects, and internal constituents.

Responsibilities include conducting high level prospect research, providing analytical reporting to support development efforts and accessing comprehensive information from the development database, Advance, independently and in coordination with Central Development Office. Analyzes and synthesizes data from Advance and other databases for development activities. Coordinates and prepares development staff, senior administrators, academic and program stakeholders for donor visits, solicitations, and events including assisting in the drafting of donor briefings, proposals and gift letters. Develops, reviews and edits sophisticated donor reports and presentations. Organizes KITP development events in coordination with KITP and central development events staff colleagues. Supports outreach, communication and engagement efforts for Friends of KITP (an annual support group for the KITP) in alignment with KITP development priorities. Coordinates and creates strategic KITP communications and marketing efforts working closely with the KITP Senior Director of Development, Central Development Communications team and key KITP staff ensuring consistent messaging, branding and social media strategies for the KITP. The Development Coordinator supports strategic web and social media platforms and advises on digital outreach as it relates to a development constituency. Advises on and assists with the production of KITP development marketing materials and case statements, as well as donor outreach and stewardship communications. Maintains a close and effective working relationship with other aligned development units across campus, facilitating collaborative efforts between teams. Works closely with Donor Relations & Stewardship unit on collaborative projects and related prospect issues.High level of initiative, creativity, and energy.

Ability to maintain strict confidentiality in all aspects of work.
Ability to work under tight and shifting deadlines.
Ability to effectively solve problems and demonstrate sound reasoning and judgment.
Ability to prioritize duties and achieve planned goals for a complex program in support of multiple team members.
Ability to establish and maintain cooperative working relationships within the division of Institutional Advancement, Development Office, KITP, and with the broader campus community.
Ability to interpret policies and procedures and accurately communicate them to others.
Ability to work independently and as part of a team.
Excellent grammar, composition and proofreading skills.

Bachelor’s Degree preferred

** View the full job description and apply on line at: (job# 33625)

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