Administrative Associate

ADMINISTRATIVE ASSOCIATE

This is a year-round, in-person position with the opportunity to become nearly full-time (~35 hours/week) during summer (June–August) 2023. The all-important admin associate is responsible for a variety of tasks in support of our mission to empower girls through music education, the creative arts, community, and positive mentorship. These tasks touch on every facet of the organization: operations, programs, development, events, marketing + PR, social media, and more. Collaborative “team players” to the front, please! Just about everything we do gets done as a supportive team trying tirelessly to change the world, and the admin associate is undeniably part of that.

BIPOC women + gender-expansive humans strongly encouraged to apply.

SCHEDULE

10–15 hours/week to start, at least 8 of which must be completed in-person with other year-round staff. Remaining hours each week are spent doing simple tasks (“homework”) remotely or completing local errands, such as tabling at events, picking up material donations, or distributing program or event flyers. There may be an opportunity to expand this role to nearly full time while Amplify Sleep Away Camp is in session (summer 2023).

RESPONSIBILITIES + TASKS

• Independently complete local errands: post office, tabling + other outreach, flyers, material donations
• Maintain organization of Google Drive/Calendar, software subscriptions, industry certifications
• Sign + submit docs on behalf of org leadership (with their explicit permission/approval), such as 3rd party/supplier contracts, invoices/bills, grant agreements
• Research and book leadership-approved travel + logistics, such as hotels, moving/trailer/storage rentals
• Complete payroll on pre-determined schedule
• Attend meetings and take/distribute notes, reminders, follow-ups, resulting calendar items
• Coordinate, research, and place approved ads, such as for open positions or upcoming program registrations
• Act as program registrar (largely seasonal work), such as running reports and answering simple questions like “How do I apply for financial aid?”
• Assist in events and important public initiatives, both in-person and virtual
• Very light graphic design and asset formatting/beautifying

REQUIREMENTS

• Must be local to either Santa Barbara or Ventura County—this is NOT a remote position
• Responsiveness, attention to detail, and very strong writing/verbal/communication skills
• Passion for feminism and social change in general, and women’s place as leaders in music and the arts in particular
• Familiar with using basic professional tools, such as MS Office, Dropbox, Google Mail/Drive/Calendar, Instagram, Canva, and more

PAY

• The pay range is $20–25/hour, depending on experience

SKILLS + PERSONALITY

🗲🗲🗲🗲🗲 Communication

🗲🗲🗲🗲 Problem Resolution

🗲 Music Knowledge

🗲🗲 Flexibility

🗲🗲🗲🗲🗲 Team Player

🗲🗲🗲 Mentorship

🗲 Camp Experience

🗲🗲🗲 Creative

🗲🗲🗲🗲 Self-Starter

🗲🗲 Calm Demeanor

🗲🗲🗲🗲🗲 Time Management

APPLY TODAY

Please send 1) resume, 2) cover letter, and 3) your favorite song lately to Executive Director Jen Baron: jen@girlsrocksb.org. We can’t wait to hear from you!