Payroll Title: Financial Aid Officer 3
UC Job Code: 004527
Job Open Date: 1/24/2023
Application Review Begins: 2/8/2023
Department Code (Name): FINC-Financial Aid Office Operation
Percentage of Time: 100%
Union Code: 99 – Non-Represented (PPSM)
FLSA Status: Exempt
Grade Type/Grade: 20
Hiring/Budgeted Salary or Hourly Range*: $62,000.00-$66,500.00
Full Salary Range: $57,800.00- $105,600.00 * Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.
Work Location: 2101 SAASB
Working Days/Hours: M-F, 8am – 5pm
Benefits Eligibility: Full
Eligible for Remote Work: Yes – Hybrid schedule
Department Marketing Statement
The Office of Financial Aid and Scholarships plays an integral role in assisting UCSB students achieve their higher educational goals. Our office oversees and disburses approximately $400 million in student aid to over 17,000 students annually at UCSB. We work closely together in a fast-paced, detail-oriented environment, dedicated to supporting the mission of our Office and the University.
Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC
Brief Summary of Job Duties
An integral member of the Office of Financial Aid and Scholarships, the Scholarships and Donor Relations Manager fills an instrumental role with far reaching impacts to the UC community and beyond through interactions with donors, students, staff and faculty. Serving as the main Campus liaison for scholarships and reporting directly to the Director of Financial Aid & Scholarship this unique position manages the many facets of scholarships at UCSB. Works in close collaboration with the Assistant Vice Chancellor for Enrollment Services and the Executive Director of Student Affairs Grants & Development to manage development relations on generating new opportunities and stewardship of funds as well as providing pertinent information for donor relations and reporting. Serves as the departmental scholarship delegate at scholarship board meetings, award ceremonies, donor meetings, etc. Creates and conducts workshops/presentations. Responsible for managing awarding and policy of all undergraduate scholarship programs totaling over $20 million in funds including prestigious and special awards such as the Regents Scholarship, Athletics Scholarships and the Chancellor’s Scholarship.
- Bachelor’s degree or equivalent combination of education and experience.
- Expertise in financial aid, scholarship or development work.
- Strong communication skills and experience working with diverse stakeholders.
- Experience in accounting and strong analytical and organizational skills.
- Master’s Preferred
Special Conditions of Employment
- Satisfactory conviction history background check.
- UCSB is a Tobacco-Free environment.
For full consideration, please include a resume and a cover letter as part of your application.
Job Functions/Percentage of Time/Duties
50% Program Management
Manages and administers all major scholarship programs. Develops undergraduate scholarship policy. Maintains outside agency scholarship contact for awarding, maintains scholarship section of office web page, coordinates with office fiscal unit to ensure funding and awarding structure is in place for proper fiduciary and stewardship of funds. Develops projections, reports, and tracks spending for all scholarships. Develops and executes strategies for awarding campus internal scholarships to the most qualified candidates, and ensures efficient utilization of all possible funding sources. Participates in stewardship activities in collaboration and at the direction of the Director. Coordinates with campus departments to foster positive relationships and understanding of the impact of scholarships on student financial aid. Works with campus departments for submission of Undergraduate Resource Reporting forms.
25% Campus Undergraduate Liaison
Campus undergraduate scholarship management for campus. Consults departments in creation of new student awards. Provides focused collaboration and support with Development staff to build bridges and strengthen new and existing donor relations by providing necessary awarding, funding, and general student population information. Provides award details to Development on a regular basis for generation of donor reports and thank you cards. Communicates with different special scholarship programs across campus to ensure proper handling and awarding.
10% Community based Scholarship Stewardship & Management
Acts as campus liaison to community-bases scholarship foundations and programs fostering continued and expanded collaborations to promote scholarships to UCSB students.
5% Instruction/Committees/Official Scholarship Management
Conducts workshops and develops instructional materials for student groups, campus departments, and for organizations outside of the University. Participates on ad hoc committees that review current departmental policies and procedures and recommend changes to management. May be assigned as chairperson of a committee. Attends scholarship board meetings, award ceremonies/lunches, donor meetings.
5% System Development and Management
Recommends and manages development of IT systems and interfaces with internal and external systems related to scholarship programs. Forecast program development needs and makes recommendations to the Associate Directors and Director. Evaluates system and programs for efficiency and adequacy. Tests delivery enhancements to identify and fix processing problems to improve internal controls and enhance quality assurance.
Available to students for scholarship inquiries and questions.
Vaccinations Programs – Including SARS-COV-2 (COVID-19)
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs – With Interim Amendments. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.
For more information, please visit:
· UC Santa Barbara COVID-19 Information
· University of California Policy on Vaccinations – With Interim Amendments
· August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement)
* Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.
Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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