Association Development Administrator

Mid Santa Barbara County, South Santa Barbara County
Full Time
Channel Islands YMCA


Job Details

Association Office – Carpinteria, CA
Full Time

$31.00 – $34.00 Hourly



  • FREE Family Gym Membership and Program Discounts
  • FREE Medical HMO Plans Available, Long-term Disability, Employee Assistance Programs, Basic Life Insurance
  • Affordable Medical PPO Option
  • Education Assistance Program Up To $1,500 per year
  • YMCA Retirement Fund
  • Paid Time Off, Sick Leave, and Holidays
  • Flexible Schedule

What does an Association Development Administrator do?

Under the supervision of the Chief Resource Development Officer (CDRO), the Association Development Administrator fosters a cause-centered culture and builds the community’s understanding of the YMCA’s cause and impact through development and implementation of effective donor engagement and communications strategies. This position follows and promotes the Y’s philosophy in a fast-paced environment and delivers mission-driven messaging to the community and constituency consistently to strengthen the Y’s position as a leading charitable organization.

  • Administers and maintains donor management software, grant files, and the master calendar to track report deadlines for the YMCA
  • Assist with the establishment, comprehensive documentation, and implementation of donor/grant management procedures
  • Responsible for data integrity, data management, and information flow in donor software (i.e., monthly invoicing, online donation management, compiling mailing lists and statistical data)
  • Assist the leadership team with development and execution of training for staff in all fundraising efforts
  • Support the CDRO in developing annual fundraising and campaign objectives and identify key solicitation strategies
  • Draft private and government grant proposals
  • Provides support and leadership for Annual Support Campaign, President Club (major donor program), Legacy Giving, Capital Campaigns, and other donor-related events and communications
  • Implement all phases of donor management, including identification, cultivation, stewardship, and recognition
  • Manage and provide ongoing communications with donors and branches about fundraising events and opportunities
  • Complete reporting processes with strict deadlines to funders including private donors, foundations, and government entities and work with program team to ensure grant standards as met
  • Maintain familiarity with IRS rules and regulations, as they pertain to the funding sources and expenses
  • Assist with the annual audit, tax preparation, and internal audits, as needed and in line with state and local regulations
  • Review and edit requests, reports, and other funding materials with attention to grant deliverables
  • Partner with the CDRO and Marketing Department to gather donor and member testimonials, write compelling narratives for grant and donation requests, and create campaign materials
  • Establishes systems for timely and appropriate acknowledgements of annual campaign gifts and monitors for quality and timeliness, as executed by branches
  • Develop and coordinate the completion of funder-compliant programmatic budgets, in conjunction with program and accounting staff
  • Support administrative tasks (e.g., mailings, online profiles, etc.) and other duties, as assigned


  • Must be 18 years old (minimum)
  • Associate’s Degree required
  • 2 years’ previous work-related experience preferred
  • Complete required certifications within 30 days of hire
  • Complete all required Branch and Position specific trainings as required within two weeks of hire
  • Ability to obtain a criminal record clearance



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