Accounting Specialist

The Carpinteria Valley Arts Center (DBA: Lynda Fairly Carpinteria Arts Center) is a nonprofit organization with the core mission of providing the arts and events to the community of Carpinteria, CA. The primary offerings to the community are classes/workshops, gallery exhibitions and events in the courtyard.

The Accounting Specialist is responsible for the organization’s financial accounting function by keeping and maintaining adequate and accurate accounts; and, by performing accounting tasks on accounts payable/receivables, payroll processing, and monthly reconciliations. The Accounting Specialist presents monthly and year-end financial reports for the organization and supports the preparation of the annual budget/ compilation/ tax returns. The successful candidate for this position has the experience and technical expertise to perform the following core responsibilities:

1. Perform the organization’s monthly general accounting process functions:

• Accounts Payable: receive invoice / receipts and prepare invoice approval for GL entry and payment (vendors / instructors / artists / Staff reimbursements)
• Accounts Receivables: enter all payments on receivables and maintain outstanding receivables schedules
• Monthly Bank and Restricted Accounts Reconciliation: perform monthly reconciliations of QuickBooks amounts to bank account and endowment statements
• Payroll Processing: run bi-weekly and pay monthly / quarterly payroll related liabilities
• Deposit processing: code donations and prepare deposit check log and bank deposits
• Donations Processing: upload from DonorPerfect Online (DPO) to QuickBooks: Link Bank deposits with safe Credit Card deposits.  Enter donations data into DPO
• Generate special tracking reports: Programs and Restricted Funds
• Company credit card processing: gather receipts and code expenses for two accounts
• Review journal entries to ensure all business transactions are classified and classed properly

2. Perform monthly and annual financial reporting for the organization:

• Prepare monthly financial reports for the Finance Committee and Board of Directors
• Prepare annual budgeting reports
• Prepare and gather supporting documents for fiscal year end Compilation Report and 990 Tax Return and manage the relationship with the outside accountants
• Prepare required monthly and year end journal entries

3. Provide support to the organization’s Committee activities:

• Program Committee operations: Track home school vouchers and invoice 3rd party.
• Prepare presenter fee checks and Staff / Instructor reimbursement checks
  Exhibition / Gallery operations; Process ingathering fees for exhibits. upload Gallery sales and verify Host sales information.
• Prepare artist / jewelry commission checks.
• Process and deposit cash Gallery donations
• Events operations: Process and deposit cash from event refreshment sales, fundraiser tickets and auction proceeds

4. Perform key office functions

• Maintain all financial files per organization’s retention policies.
• Attend monthly finance meetings
• Communicate with Vendors via email or phone regarding billing questions
• Attend weekly all-staff meetings
• Banking liaison for deposits and maintains approved account signers

EXPERIENCE and QUALIFICATIONS:

• AA or BA in Accounting
• Experienced technical accounting and compliance proficiency
• Ability to perform the entire gamut of accounting functions
• Nonprofit accounting experience is preferred
• Proficient in QuickBooks and ADP Payroll system
• Knowledgeable of accounting best practices
• Identify and participate in process improvements
• Basic computer skills and Microsoft Suite/ Excel proficiency
• Exceptional time management, communication, and problem solving skills
• Ability to analyze data accurately and efficiently

POSITION ATTRIBUTES:

• Employment Category: Non-Exempt up to 30 Hours per week (M-F)
• Hourly rate based upon experience level
• Reports to: Executive Director
• Benefits: Healthcare/ Paid Time Off (15 days first year)

MUST BE FULLY VACCINATED

To apply: please send a resume with a cover letter including three professional references no later than 12/31/21. Please no phone calls or drop-ins.