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Accounting Specialist

South Santa Barbara County
Carpinteria, CA
Part Time

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Lynda Fairly Carpinteria Arts Center

The Carpinteria Valley Arts Center (DBA: Lynda Fairly Carpinteria Arts Center) is a nonprofit organization with the core mission of providing the arts and events to the community of Carpinteria, CA. The primary offerings to the community are classes/workshops, gallery exhibitions and events in the courtyard.

The Accounting Specialist is responsible for the organization’s financial accounting function by keeping and maintaining adequate and accurate accounts; and, by performing accounting tasks on accounts payable/receivables, payroll processing, and monthly reconciliations. The Accounting Specialist presents monthly and year-end financial reports for the organization and supports the preparation of the annual budget/ compilation/ tax returns. The successful candidate for this position has the experience and technical expertise to perform the following core responsibilities:

1. Perform the organization’s monthly general accounting process functions:

  • Accounts Payable: receive invoice / receipts and prepare invoice approval for GL entry and payment (vendors / instructors / artists / Staff reimbursements)
  • Accounts Receivables: enter all payments on receivables and maintain outstanding receivables schedules
  • Monthly Bank and Restricted Accounts Reconciliation: perform monthly reconciliations of QuickBooks amounts to bank account and endowment statements
  • Payroll Processing: run bi-weekly and pay monthly / quarterly payroll related liabilities
  • Deposit processing: code donations and prepare deposit check log and bank deposits
  • Donations Processing: upload from DonorPerfect Online (DPO) to QuickBooks: Link Bank deposits with safe Credit Card deposits.  Enter donations data into DPO
  • Generate special tracking reports: Programs and Restricted Funds
  • Company credit card processing: gather receipts and code expenses for two accounts
  • Review journal entries to ensure all business transactions are classified and classed properly

2. Perform monthly and annual financial reporting for the organization:

  • Prepare monthly financial reports for the Finance Committee and Board of Directors
  • Prepare annual budgeting reports
  • Prepare and gather supporting documents for fiscal year end Compilation Report and 990 Tax Return and manage the relationship with the outside accountants
  • Prepare required monthly and year end journal entries

3. Provide support to the organization’s Committee activities:

  • Program Committee operations: Track home school vouchers and invoice 3rd party.
  • Prepare presenter fee checks and Staff / Instructor reimbursement checks
    Exhibition / Gallery operations; Process ingathering fees for exhibits. upload Gallery sales and verify Host sales information.
  • Prepare artist / jewelry commission checks.
  • Process and deposit cash Gallery donations
  • Events operations: Process and deposit cash from event refreshment sales, fundraiser tickets and auction proceeds

4. Perform key office functions

  • Maintain all financial files per organization’s retention policies.
  • Attend monthly finance meetings
  • Communicate with Vendors via email or phone regarding billing questions
  • Attend weekly all-staff meetings
  • Banking liaison for deposits and maintains approved account signers

EXPERIENCE and QUALIFICATIONS:

  • AA or BA in Accounting
  • Experienced technical accounting and compliance proficiency
  • Ability to perform the entire gamut of accounting functions
  • Nonprofit accounting experience is preferred
  • Proficient in QuickBooks and ADP Payroll system
  • Knowledgeable of accounting best practices
  • Identify and participate in process improvements
  • Basic computer skills and Microsoft Suite/ Excel proficiency
  • Exceptional time management, communication, and problem solving skills
  • Ability to analyze data accurately and efficiently

POSITION ATTRIBUTES:

  • Employment Category: Non-Exempt up to 30 Hours per week (M-F)
  • Hourly rate based upon experience level
  • Reports to: Executive Director
  • Benefits: Healthcare/ Paid Time Off (15 days first year)

MUST BE FULLY VACCINATED

To apply: please send a resume with a cover letter including three professional references no later than 12/31/21. Please no phone calls or drop-ins.

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