Special Events Fundraising & Community Outreach

Ventura & Santa Barbara County
Westlake Village
Full Time
Cancer Support Community Valley/Ventura/Santa Barbara

This role is a key administrative team member, reporting to the Executive Director. This position is responsible for the planning and execution of 2-3 major fundraising events per year, Board of Director fundraising events, and program events throughout the year ranging from 10-600+ attendees. Outreach events will be planned as part of the annual calendar and will include attendance and staffing at various Chamber events, health & wellness expos, and community events. Outreach events will be in all areas of our service area: San Fernando Valley, Ventura County and Santa Barbara County. This position manages one full-time Development Associate.


Essential Duties/Responsibilities:


Fundraising Event Management

  • Assist Executive Director in setting annual event strategy and associated fundraising goals.
  • Create memorable events that raise much needed funds to support cancer patients and their families.
  • Execute 2-3 large scale signature fundraising events per year with 300-600+ guests, utilizing the support of 50+ volunteers per event. Current events: Hope Walk 5k and Celebration of Hope Garden Party gala event.
  • Plan and execute 3-5 smaller fundraising events per year, in collaboration with community partners and Board members.
  • Annual fundraising goal of $300,000-$400,000, with the expectation of increasing annual goals.
  • Renewal and stewardship of existing sponsors and identify new potential sponsors for all events to meet income goals.
  • Identify event vendors, negotiate contracts, and manage all agreements.
  • Act as key support person to Special Event Committees consisting of board members, staff, donors, and community stakeholders.
  • Monitor all expenses and ensure events are within set budget allowance.
  • Cultivate and strengthen relationships with vendors, guests, volunteers, and community partners.
  • Key thought partner in creative new event ideas, revenue generation and guest experience.
  • Management of timeline to develop event marketing and communications plan, including eblasts, social media, and event materials.
  • Manages the life cycle of fundraising events, including reviewing the performance, recommending improvements, and introducing new ideas or innovations as appropriate.
  • Coordinate feedback sessions post-event to gather input from volunteers and guests.
  • Plan ongoing appreciation for event planning committees and event volunteers.
  • Manage inquiries from any third party wishing to organize an event to benefit CSCVVSB and ensure follow-up and thank you.



Community Outreach Events

  • Lead/coordinate volunteers required to support CSCVVSB community involvement including Speaker’s Bureau, event tables and similar community activities.
  • Establish budget and timeline for monthly participation in large outreach events.
  • Seek new opportunities for outreach events throughout service area.
  • Prepare materials and supplies needed for each outreach event.
  • Ongoing outreach volunteer recruitment.
  • Implement tracking system to quantify volunteer service and volunteer contact information.


Other duties, as assigned as business model changes.


Knowledge, Skills and Abilities (minimum qualifications):

  • At least 3-5 years of fundraising event management, preferably in the nonprofit sector.
  • Volunteer management experience. – ability to supervise, direct and motivate volunteers to fulfill goals and objectives.
  • Must be able to manage multiple fundraising events, committees and planning on a year-round cycle.
  • Excellent verbal and written communications, and interpersonal skills.
  • Must be comfortable making public presentations and engaging the public in our mission.
  • Event planning, hospitality, décor/design and logistics.
  • Peer-to-peer fundraising experience and event fundraising platform experience is desired. (Rallybound, Greater Giving, Give Smart, etc.)
  • Excellent knowledge of event production and design with an emphasis on technical and logistical aspects of event planning including floor-plan development, detailed timelines, budgets, vendor negotiations, decor, menu planning and decision-making abilities.
  • Strong organizational, and time management skills.
  • Ability to manage change and be open to new processes, creativity, and new business models.
  • Experience utilizing all key social media sights (Facebook, Instagram, etc.).
  • Excellent computer skills (Office 365 including Word, Excel, Outlook, Power Point).
  • Experience as key Zoom organizer and backend facilitator.
  • Ability to work well under pressure and within multiple priorities and timelines.
  • Willingness to learn new skills and new technologies.
  • Bilingual (Spanish) fluency is a plus.
  • Bachelor’s degree from a four-year college or university preferred; relevant fundraising/special event experience required.


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