Program Manager

Responsibilities

The Program Manager will provide day-to-day support and facilitation of the SB ACT’s collaborative initiatives.  Key responsibilities include:

Working with community partners:

• Developing, updating, and maintaining a list of community partners and upcoming events
• Organizing outreach against that list of community partners and upcoming events, including following-up as needed
• Planning, publicizing, and facilitating All-Call meetings for all partners
• Developing and facilitating Collaborative Steering Committee
• Working with Program Coordinator to developing and facilitate Working Groups
• Working with Director of Initiatives to facilitate Regional Action Plans (RAPs)
• Coordinating research and other activities with initiative partners to minimize redundancies and to align strategies and actions, including conducting individual outreach and education as needed
• Working with Executive Director & Director of Initiatives to update outreach strategy as new needs emerge
• Working with Executive Director & Director of Initiatives to coordinate with other related projects and coalitions (i.e., in the same field) to maintain a full understanding of the current landscape of local and regional activities, and integrating their work into Steering Committee and Working Group processes
• Securing letters of support from elected officials and community partners
• Building and maintaining relationships with community partners

Strategic coherence:

• Working with City of Santa Barbara and local foundations to ensure meeting of project objectives and deliverables
• Working with Steering Committee to develop, update, and monitor the Common Agenda
• Maintaining understanding of current implementation challenges and developing comprehensive solutions to address them
• Developing, updating, maintaining, and monitoring set of pending and potential legislative and policy priorities, to support Working Group development of annual legislative agenda, policy and funding recommendations

Communications:

• Creating a culture of transparency regarding the collaborative’s focus area
• Communicating the objectives of the collaboratives to the community and potential partners, including sharing the Common Agenda, or other collateral
• Facilitating ongoing communication between collaborative partners by hosting regular conference calls, in-person meetings, or coordinating regular email updates to ensure alignment of activity
• Planning and managing logistics of, and attending, community events
• Creating or managing creation of yearly summary reports of collaborative progress for Steering Committee and external audiences
• Developing communications materials as the collaborative evolves, potentially including summary documents, brochures, FAQs, and other items;
• Developing web and social media strategy;
• Compiling and maintaining list of press clippings; and
• Creating press strategy, including drafting press releases, coordinating with media outlets

Fund development and management:

• Working with Executive Director & Director of Initiatives to identify potential funding sources to support collaboratives goals and priorities:
  • Working with implementing agencies to provide information to support their grant applications
  • Coordinating grant reporting to Administrative Manager as required
• Tracking all collaborative funding, including allocated funds from partner organizations

Data collection, analysis, and reporting:

• Coordinating indicator refinement with Working Groups and Steering Committee
  • To include partner satisfaction surveys
• Working with Executive Director & Director of Initiatives to ensure all partners are aware of targets and indicators
• Working with Administrative Manager to create or manage creation of quarterly summary reports of collaborative progress for Steering Committee and external audiences

Reporting Relationships

The Program Manager will be responsible for building and maintaining strong relationships with the community, day-to-day coordination of SB ACT’s collaborative initiatives and their many moving parts, and be part of a highly functioning team. The Program Manager will report to the Executive Director of SB ACT.

Work Experience / Requirements

• Bachelors’ Degree or
• At least 5 years of relevant experience in management, coordination, and project oversight
• Bilingual preferred
• Experience working with marginalized populations preferred

Position Information

• Salary commensurate with experience ($60-75k)