Preventive Maintenance Manager

Santa Barbara
Full Time
Santa Barbara Museum of Natural History

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Title: Preventive Maintenance Manager

Classification: Full-time, Non-exempt

Compensation: $28.00 – $32.00 per hour*

Shift: Tuesday – Saturday, 8:00am – 5:00pm

Department: Facilities

Reports To: Director of Facilities

Created: July 2023

Revised: May 2024


Mission: The Santa Barbara Museum of Natural History inspires a thirst for discovery and a passion for the natural world.


Preventive Maintenance:

Is the act of performing regularly scheduled and routine maintenance activities of equipment and assets to help prevent unexpected failures, expenses and unplanned downtime in the future. Put simply, it’s about fixing things before they break.


Position Summary:

Develops and coordinates the implementation and administration of a schedule of planned, preventive and predictive maintenance for the museum’s equipment, machinery, tools, buildings and grounds. Reviews manufacturer’s service manuals and records of maintenance problems to determine optimum frequency of preventive maintenance (PM). Working with and conferring with other museum staff, facilities staff and the Director of Facilities to determine the best planned PM schedule that will least interfere with museum operations. Determine if the PM can be done individually or requires outside vendors. Coordinates contractors and vendors for PM work. Assist the Director of Facilities in any assigned projects or tasks. Provides services in moving equipment, exhibit displays and furniture, receiving shipments and storing supplies. In addition, this position provides services ensuring a secure and safe environment for our museum guests and staff.


Specific Responsibilities:

  • Develops and maintains a functional computerized PM program, schedule and tracking system utilizing industry standards to ensure PM is being scheduled and completed.
  • Utilizes computerized program or system to manage PM work and track status and/or completion.
  • Develops and maintains required parts list per individual equipment and PM items around the museum.
  • Coordinates/streamlines installation and/or repairs of equipment related to PM.
  • Working with the Director of Facilities create and manage all PM items for the museum campus.
  • Manages the budget related around all PM within the Facilities operating budget.
  • Complete PM tasks individually where applicable to keep expenses minimal.
  • If an outside vendor is needed for a PM task, coordinate and oversee all outside vendor work.
  • Creates and manages any daily, weekly, monthly, multi month, and yearly PM schedule for all PM aspects of the museum.
  • Create and maintain logs concerning issues with the different locations involving HVAC, lighting and pest control.
  • Ensure the following PM is being completed for all museum equipment, including vehicles, plumbing, electrical, HVAC, roofing, gutters, compressors, storm drains, grounds, building’s interior and exterior.
  • Plans work around museum events and programs, utilizing the museum’s shared calendar system.
  • Develops PM schedule and tasks that have yet to be created where needed around the museum.
  • Check email communications regularly, responding to help tickets as assigned.
  • Provides basic repairs and maintenance of the Museum facilities.
  • Inspects and provide basic repairs & maintenance for the Museum vehicles.
  • Help manage & maintain woodshop tools and power tools.
  • Maintain clean and safe areas for Museum guest and staff.
  • Advise supervisor of supplies and material needed and order supplies as directed.
  • Works on special maintenance and repair projects as assigned by the Director of Facilities.
  • Working with the Museum’s Conditional Use Permit, schedules projects and work to avoid any violations.
  • Balance and prioritize time between regular responsibilities and duties assigned.
  • Serve on the Museum’s Safety Committee.
  • Support the Director of Facilities with implementing the injury and illness prevention program (IIPP), including training, inspection, and correction of workplace hazards.
  • Contributes to a positive guest experience by greeting and addressing any questions when encountering guests as they navigate through the Museum and Sea Center.
  • Supports the Museum’s commitment to diversity, equity and inclusion for fellow staff, guests and the community.
  • Other duties as assigned.

Leadership Responsibilities:

  • Responsible for overseeing facilities personnel in the Director of Facilities’ absence; this includes assisting with recruiting, establishing work-related duties and responsibilities, training and scheduling, and reviewing staff performance.
  • Creates a culture to ensure staff embodies the values of the organization.
  • Ensures Museum policies and guidelines are followed and communicates any issues identified.
  • Delegates responsibility, establish credibility, and provides regular supervision, coaching, and feedback of delegated tasks.
  • Ensures that staff are trained in emergency procedures and use of safety equipment.
  • Fosters a spirit of teamwork and collaboration within and across departments to support the success of the organization.
  • Serves as a backup contact (after hours) in the event of an emergency.

Essential Requirements:

  • High School Diploma or GED.
  • Minimum 1 year maintenance experience.
  • Strong organizational and project management skills.
  • Able to use and operate tools and machinery, such as ladders, scissor lift, pallet jack, hand truck, wood shop tools, and other museum vehicles.
  • Able to regularly work one weekend day.
  • Able to follow verbal and written instructions: good auditory skills with a full range of hearing and good vision including acuity, depth perception, color vision.
  • Comfortable working around the general public.
  • Good decision-making skills with the ability to remain calm, respond and assist in emergency situations, including chemical spills, fires, security concerns, and evacuations.
  • Must present a professional demeanor in dress and interactions with public and authorities. Partial uniforms will be supplied (shirts).
  • Flexible time management (working around other departments and projects).
  • Must hold a valid California Driver’s License with a clean driving record, to become an authorized driver of Museum vehicles.
  • Basic to moderate computer skills required, ability to use email and communicate using the Museum’s Microsoft Outlook, basic Microsoft Office skills, management of a calendar system.

Preferred Skills:

  • Skill in examining and creating operations and procedures, formulating PM policy and developing and implementing new strategies and procedures.
  • Skill in organizing resources and establishing priorities.
  • Ability to establish, implement and maintain operating goals and objectives.
  • Ability to develop, evaluate, and edit the content, structure and format of a range of written materials.
  • Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals.
  • Knowledge of budget preparations, cost estimating, monitoring and fiscal management principles and procedures.
  • Leadership experience.
  • Ability to clearly communicate PM schedule and progress with other staff.
  • Knowledge and experience with general handyman skills and using a variety of small power tools (painting, drywall, carpentry, electrical, plumbing, etc.).

Work Environment:

  • Frequent work throughout all Museum facilities including galleries, exhibit halls, presentation halls, research laboratories, storage rooms, roofs, and maintenance and/or metal/wood shop.
  • Frequent work outdoors, walking grounds and in inclement weather.
  • Frequent standing, walking, bending, sitting, climbing (stairs & ladders), crawling and lifting of moderate to heavy loads (50lbs).
  • Frequent work in elevated places.
  • Occasional work with, and possible exposure to, chemicals, including cleaning agents, paint, gasoline, and other solvents.

The incumbent must be able to perform each requirement of the position as outlined in the job description. Essential Requirements are representative and are essential for satisfactory job performance. The Work Environment characteristics are representative of those that may be encountered while on the job. The Museum will make reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position.


*The pay range above represents the lowest possible rate for the position and the highest possible rate. Factors that may be used to determine where newly hired employees will be placed in the pay range include the employee specific skills and qualifications, relevant years of experience and comparison to other employees already in this role. Most often, a newly hired employee will be placed below the midpoint of the range.

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