Office & Human Resources Associate

Job Title:                               Office & Human Resources Associate

FLSA:                                      Non-Exempt

Reports to:                           Chief Executive Officer/President

Summary: 

Serves as office support for SEE’s programs, development, and administrative departments. Serves as a secondary point of contact for HR needs in partnership with contracted payroll and benefit vendor, Insperity. Develops programs for employee engagement and retention. Works closely or in partnership with SEE’s Finance Manager on reporting and or updating of employee related tasks. Oversees on boarding and off boarding practices.

Essential Duties and Responsibilities include the following.  Other duties may be assigned. 

• Assist for programs-related events and vision screenings.
• Assists with Development-related outreach efforts, and administrative record-keeping.
• Assists with office, remote staff, and warehouse-related maintenance, supply shipping, and inventory when needed.
• Provides support on the phones, picks up mail, and serves as the contact for office-related equipment/services.
• Responds to employee issues and concerns; Maintains confidentiality of HR matters.
• Communicates updates to staff such as employee handbook updates or policy updates/reinforcements.
• Implements safety protocols and procedures; Maintains a safe working environment for employees.
• Assists with distribution and collection of annual employee evaluations.
• Assists and helps oversee relationships related to office maintenance (IT, phone, internet, cleaning, etc.)
• Assists with job description development and position postings.
• Assists with the recruitment of new employees; Interviews scheduling.
• Assists with coordinating new employee activities, such as on boarding, orientation, introductions, benefits enrollment, and training procedures.
• Organizes company programs and events to engage employees and increase retention.
• Communicates with senior management for project updates, escalated issues, or reports.

To perform the job successfully, an individual should demonstrate the following competencies:

Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions.

Collaboration – Works well with others, including internal and external parties; Communicates with others to work towards a common goal; Flexible and adaptable to new changes.

Judgment – Includes appropriate people in decision-making process.

Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization’s goals and values.

Professionalism –Treats others with respect and consideration; Accepts responsibilities for actions.

Project Management – Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Bachelor’s degree from four-year college or university preferred.

Language Ability:

Effectively present information and respond to questions from managers, clients, customers, and the public.

Reasoning Ability:

Define problems, collect data, establish facts, and draw valid conclusions.

Technology Skills:

Microsoft Suite: Outlook, Calendar, Word, Excel, PowerPoint, etc.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Position is hybrid allowing for both work from home and office.

Salary & Benefits:

$50,000-$58,000 depending on experience. Benefits include medical, dental, vision, short/long term disability, life insurance, 403(b) retirement plan, as well as paid vacation (flex PTO), holiday and sick time. This is a full-time position. Position is hybrid allowing for both work from home and office.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, and use hands. The vision requirements include close vision and ability to focus. The employee must be able to lift and /or move up to 10 pounds.

The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.