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Foundation Relations Officer

Mid Santa Barbara County, South Santa Barbara County
Santa Barbara
Full Time

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Santa Barbara Zoo
Join the fun, professional, and mission-driven Santa Barbara Zoo team!
The Santa Barbara Zoo is seeking a Foundation Relations Officer with a successful fundraising track record. The Foundation Relations Officer is responsible for securing grant funding in support of the Zoo’s mission.
The qualified applicant must have a Bachelor’s degree and a minimum four years of professional fundraising experience including grant writing experience.
Salary: $55K and up, DOE; plus benefits
This is a regular, full time, exempt position.

 

Apply Here: https://sbzoo.careerplug.com/jobs/1523873/apps/new

 

JOB DESCRIPTION

SUMMARY:

Under the general direction of the Director of Advancement, the Foundation Relations Officer is responsible for securing grant funding from foundation, corporate, service organization and government resources in support of the Zoo’s overall mission.
 
ESSENTIAL DUTIES include the following:
General Advancement Responsibilities
  • Develops and maintains effective, fruitful, and long-term relationships with donors
  • Assists in maintaining donor databases and filing system
  • Contributes to Zoo News, social media, and other applicable media/publications as appropriate
  • Assist with the creation of fundraising materials and activities (including marketing materials, emails, appeals, signs, website, and events) to ensure the highest standards of the Zoo brand integrity
  • Creates mailing lists and reports as needed
  • Leads some donor cultivation/stewardship tours
  • Monitors and tracks the activities of donor cultivation/stewardship
  • Provides input on policies and procedures related to Advancement
  • Stays current and knowledgeable on AZA, the Santa Barbara Zoo’s mission, collection, history, programs, projects, and practices
  • Participates in and contributes to regular Advancement department meetings
  • Supports fundraising efforts for special projects and special programs
  • Contributes to Advancement department annual planning and budgeting process
  • Supports all Advancement cultivation/stewardship activities and events
  • Shares critical information, best practices, and procedures on a consistent basis with staff through meetings that further departmental goals and productivity
  • Edits Advancement and Zoo-wide publications as needed
  • Attends professional fundraising training opportunities as warranted
  • Researches prospective donors and current donors and creates reports as needed
  • Creates some donor recognition gifts and coordinates distribution of these gifts as needed
  • Responsible for networking within the fundraising community as a Zoo Advancement representative
  • Responsible for networking within the community as a Zoo Advancement representative
  • Other assignments as needed
Grants Management:
  • Regularly reports fundraising activities and progress to the Director of Advancement
  • Actively researches and seeks grant opportunities from various sources that match the goals and objectives of the Zoo
  • Develops and maintains effective, fruitful, and long-term working relationships with grantors
  • Prior to submitting proposals, communicates with potential grantors regarding their goals and objectives to ensure they are in line with the goals and objectives of the Zoo
  • Gathers statistical and other information from various departments using timely and effective communication to ensure grant and reporting deadlines are met
  • Writes and submits grant proposals on time to government, corporate, foundation, and service organization funding sources
  • Follows up with grantors to determine/monitor grant status in timely manner
  • Writes and submits thank you letters and other correspondence with grantors and potential grantors
  • Engages the board in the grants program with monthly reports and by inviting key members to represent the Zoo during foundation visits
  • Maintains a grants calendar to track grant and reporting deadlines as well as to track communication and cultivation efforts.  Reviews deadlines annually to ensure calendar is up-to-date.
  • Ensures continuity in relationship management by maintaining files to track contacts, communications, submission and reporting deadlines, and philanthropic commitments in Raiser’s Edge and donor files.  This includes maintaining organized grant files.
  • Accurately tracks and records donor relationship management activities related to grants
  • Develops and evaluates measures of success in grant activities and produces reports to track results
SECONDARY DUTIES:
 
General Advancement Support:
  • Assists with day-of support for Advancement department special events including VIP experiences, campaign events, and other donor activities and events.  Duties vary and include tasks from set up to clean up and follow up.
  • As needed, assists with final preparation support during the month leading up to Zoofari Ball, day/night of assistance, as well as final wrap up assistance
Organization-wide Responsibilities:
  • Adheres to Zoo’s policies and procedures as outlined in the Employee Policy Manual
  • Applies and Exemplifies “green” (sustainable) practices whenever possible
  • Participates in Zoo-wide events such as El Dia del Nino and DIGS
  • Participates in bi-monthly all-employee meetings
  • Participates in cross-departmental committees/teams as a contributing representative of the Advancement department
Guest Relations Responsibilities:
  • Greets every guest with a smile
  • Thanks guests for supporting/visiting the Zoo
  • Answers phone calls, voice mails, and e-mails promptly
  • Insures the Zoo’s presentation standards for cleanliness and maintenance are met by keeping work areas clean, picking up trash, reporting unsafe or unsightly conditions
  • Associates with guests to assist and share information
  • Responds to all guest inquiries, complaints, and comments according to Zoo guest relations procedures
  • Maintains a clean, neat appearance and adheres to the Zoo’s uniform dress code
  • Maintains a clean, neat work area that is inviting to all.
  • Takes responsibility to stay informed about happenings at the Zoo, such as reading employee communications and attending meetings
  • Reflects the qualities outlined in the Guest Relations Statement, the Employee Pledge, and our Core Values
  • Other duties as assigned
POSITION CRITERIA:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements and environmental characteristics described below are representative of the knowledge, skill, ability, and working and physical elements required of the position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience:
  • Bachelor’s degree or relevant experience preferably in fundraising, communications, marketing, or related field
  • Prior successful experience in fundraising preferred; minimum four years
  • Prior grant writing experience preferred
License, Certification, or Preferred Qualifications:
  • Valid CA Driver’s License with good driving record and insurance coverage is required
  • Successful completion of a Department of Justice background check
  • TB testing yearly
Knowledge, Skills & Abilities:
  • Ability to work successfully in a shared open space work environment with regular interruptions
  • Ability to think strategically and plan accordingly to further the Advancement effort
  • Excellent verbal and written communications skills
  • Strong writing, editing and proofreading skills
  • Ability to interact courteously and respectfully with supervisors, fellow employees, volunteers, and guests and to work with all levels of management
  • Ability to maintain confidentiality and work with sensitive information
  • Capacity for high level attention to detail
  • Demonstrates high degree of accuracy and strong analytical skills
  • Ability to exercise safe work habits
  • Excellent organizational skills
  • Excellent interpersonal skills
  • Ability to effectively multi-task, use independent judgment, and produce quality work within a set timeframe to meet deadlines
  • Ability to effectively work under pressure, multi-task effectively, use independent judgment and produce quality work within tight time frame; meeting deadlines
  • Ability to create and implement systems and follow-up processes
  • Must be a proactive and creative problem-solver; a team player with motivation to develop relationships and work collaboratively
  • Understanding of telephone and office etiquette
  • Ability to handle conflict resolution in a professional manner and to respond to sensitive matters or situation with discretion, tact, and confidentiality
  • Ability to relate to persons of all ages and diverse backgrounds, skills, and abilities
  • Ability to present self in a personable, professional, and energetic manner
  • Ability  to work flexible hours (including some holidays and weekends) and travel as needed
  • Ability to exercise safe work habits
  • Proficient in Microsoft Word and Excel
  • Knowledge of databases/Raiser’s Edge preferred
  • Demonstrates initiative, creativity and enthusiasm, as well as strong organizational skills
  • Enjoys working with people especially volunteers
 Physical Demands & Work Environment:
  • Most work is performed inside the office environment
  • Occasionally involves working out-of-doors in all weather conditions
  • Requires the ability to access all areas of the facility
  • Requires the ability to work in a shared open space work environment
  • Must be able to regularly climb stairs, manipulate computer and office tools, stand/walk for up to eight continuous hours
  • Ability to occasionally lift and carry objects weighing up to 50 lbs
  • The ability to coordinate a variety of tasks simultaneously and handle tension and stress in a positive manner is required
  • Must attend all events related to the position
  • Regularly required to stand, walk, sit, and use tools
  • Supportive and open employment culture
  • Must attend all events related to the position
  • Maintains a clean and organized work area
  • Involves some weekend, early morning, and evening hours
Tools Used:
  • Computer with MS Office Suite and other software packages
  • Standard office equipment; telephone, copier, facsimile machine, calculator, and others as required
  • Color and laser printer
  • 35 mm and digital camera
  • Electric cart
  • Paper cutter
  • Laminator
  • Two-way radio
  • Cart
Apply Here: https://sbzoo.careerplug.com/jobs/1523873/apps/new
(805) 962-5339
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