Facilities Manager

Santa Barbara
Full Time
Santa Barbara Museum of Natural History
SBMNH-Logo21

To apply, please visit: https://recruiting.paylocity.com/recruiting/jobs/Details/2553363/SB-Museum-of-Natural-History/Facilities-Manager

Title: Facilities Manager  

Classification: Full time, Non-Exempt 

Department: Facilities 

Reports To: Director of Facilities 

Wage Band: Managers 

Pay Range: $28.00 – $32.00 per hour 

Shift: Tuesday – Saturday, 8:00am – 5:00pm 

Created: November 2011 

Revised: June 2024 

 

Mission: The Santa Barbara Museum of Natural History inspires a thirst for discovery and a passion for the natural world. 

 

Position Summary:  The Facilities Manager manages and assists in the completion of day-to-day activities involving the maintenance of the Museum facilities including the buildings and grounds of the Mission Creek campus, museum vehicles, and all other equipment. This individual also manages and assists with the physical set up for events, programs, and the general operations of the Museum. This is a hands-on position requiring knowledge of general facility repair and maintenance and a willingness to move tables, chairs, and equipment for various set ups, and clean facilities as needed. This individual will also work closely with the Director of Facilities to support the schedule of planned, preventive maintenance for the museum equipment, buildings, and grounds.   

 

Specific Responsibilities: 

Physical Plant 

  • Oversees and performs general maintenance and repair of the Mission Creek Campus. 
  • Supervises department personnel including hiring staff, establishing work-related duties/responsibilities, training and scheduling, and periodically reviewing and evaluating staff performance. 
  • Working with the Director of Facilities, create and manage all PM items for the museum campus 
  • Plans work around museum events and programs, utilizing the museum’s shared calendar system 
  • Maintains and coordinates schedule of routine maintenance activities for the physical plant, equipment, and machinery. 
  • Supports the Director of Facilities to coordinate repairs and maintenance, including: 
  • Arranges for and manages appropriate third-party contractor support as needed 
  • Secures estimates and cost quotes as needed 
  • Works with other departments to coordinate facility closures 
  • Check email communications regularly, responding to help tickets and work orders as assigned 
  • Inspects and provide basic repairs & maintenance for the Museum vehicles 
  • Help manage & maintain woodshop tools and power tools 
  • Order janitorial, landscaping, physical plant and divisional supplies 
  • Performs routine inspections of campus 
  • Maintain clean and safe areas for Museum guest and staff 
  • Support the Sea Center in its maintenance program, event support, and oversee delivery between the two campuses.   
  • Other duties as assigned. 

Public Functions and Activities 

  • Works in collaboration with the various departments, and specifically with the Special Events Manager, to ensure museum facilities are prepared for public and private functions including anticipating scheduling conflicts, scheduling staff, scheduling appropriate set up and breakdown, ensuring facilities are clean and ready, etc. 
  • Works in collaboration with the Exhibits Division to assist the building and installation of new exhibits and the maintenance of the museum current exhibits 
  • Responds to and coordinates work orders from various departments 

Health and Safety 

  • Enforces sound safety and housekeeping practices 
  • Maintains hazardous materials/MSDS records 
  • Coordinates safety training for All Staff meetings, as well as for facilities employees 
  • Manages the alarm system as needed in conjunction with local service 
  • Serve on the Museum’s Safety Committee. 
  • Support the Director of Facilities with implementing the injury and illness prevention program (IIPP), including training, inspection, and correction of workplace hazards. 

Leadership 

  • Responsible for overseeing facilities personnel and operations in the Director of Facilities’ absence 
  • Creates a culture to ensure staff embodies the values of the organization. 
  • Ensures Museum policies and guidelines are followed and communicates any issues identified. 
  • Delegates responsibility, establish credibility, and provides regular supervision, coaching, and feedback of delegated tasks. 
  • Ensures that staff are trained in emergency procedures and use of safety equipment. 
  • Fosters a spirit of teamwork and collaboration within and across departments to support the success of the organization. 
  • Serves as a backup contact (after hours) in the event of an emergency. 
  • Contributes to a positive guest experience by greeting and addressing any questions when encountering guests as they navigate through the Museum and Sea Center. 
  • Supports the Museum’s commitment to diversity, equity and inclusion for fellow staff, guests and the community. 

 

Essential Requirements: 

  • High School Diploma or GED 
  • Minimum 2 years of supervisory or leadership experience 
  • Minimum 1 year of maintenance experience 
  • Ability to work in a team environment. 
  • Strong organizational and project management skills 
  • Able to use and operate tools and machinery, such as ladders, scissor lift, pallet jack, hand truck, wood shop tools, and other museum vehicles.  
  • Able to regularly work one weekend day 
  • Able to follow verbal and written instructions: good auditory skills with a full range of hearing and good vision including acuity, depth perception, color vision 
  • Comfortable working around the public 
  • Good decision-making skills with the ability to remain calm, respond and assist in emergency situations, including chemical spills, fires, security concerns, and evacuations. 
  • Must present a professional demeanor in dress and interactions with public and authorities. Partial uniforms will be supplied (shirts) 
  • Flexible time management (working around other departments and projects) 
  • Must hold a valid California Driver’s License with a clean driving record, to become an authorized driver of Museum vehicles. 
  • Basic to moderate computer skills required, ability to use email and communicate using the Museum’s Microsoft Outlook, basic Microsoft Office skills, management of a calendar system 

 

Preferred Requirements: 

  • Experience in large facility maintenance 
  • Skill in organizing resources and establishing priorities 
  • Ability to establish, implement and maintain operating goals and objectives 
  • Ability to develop, evaluate, and edit the content, structure and format of a range of written materials 
  • Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals 
  • Knowledge of budget preparations, cost estimating, monitoring and fiscal management principles and procedures 
  • Knowledge and experience with general handyman skills and using a variety of small power tools (painting, drywall, carpentry, electrical, plumbing, etc.) 

 

Work Environment: 

  • Frequent work throughout all Museum facilities including galleries, exhibit halls, presentation halls, research laboratories, storage rooms, roofs, and maintenance and/or metal/wood shop  
  • Frequent work outdoors, walking grounds and in inclement weather. 
  • Frequent standing, walking, bending, sitting, climbing (stairs & ladders), crawling and lifting of moderate to heavy loads (50lbs) 
  • Frequent work in elevated places 
  • Occasional work with and possible exposure to chemicals, including cleaning agents, paint, gasoline, and other solvents. 

 

The incumbent must be able to perform each requirement of the position as outlined in the job description.  Essential Requirements are representative and are essential for satisfactory job performance. The Work Environment characteristics are representative of those that may be encountered while on the job. The Museum will make reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position.

 

*The pay range above represents the lowest possible rate for the position and the highest possible rate. Factors that may be used to determine where newly hired employees will be placed in the pay range include the employee specific skills and qualifications, relevant years of experience and comparison to other employees already in this role. Most often, a newly hired employee will be placed below the midpoint of the range. 

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