Administrative Assistant

Location: 360 S Hope Ave, C-300, Santa Barbara, CA 93105

Reports to: Director of Operations

Position Type: Full-Time, Exempt

Pay: $24-27 (Based on experience)

Hours: 32-40 hours per week, Monday – Friday 9am-5pm (subject to change)

Position Overview

The Turner Foundation seeks a hospitable, dependable, and detail-oriented Administrative Assistant to support leadership and ensure smooth daily operations. This individual will play a key role in coordinating office activities, assisting with record-keeping, and helping maintain an organized and efficient work environment. Key responsibilities include managing schedules and communications, assisting with financial and administrative records, preparing reports and correspondence, coordinating office supplies and kitchen maintenance, and providing general support to the Director of Operations as needed. The Administrative Assistant will also assist with employee onboarding, Salesforce and donor relation documentation, and other administrative tasks to keep office functions running effectively.This role calls for strong organizational and communication skills, meticulous attention to detail, strong initiative, and the capacity to manage multiple priorities with discretion. The ideal candidate will be a proactive problem-solver who adapts quickly, provides dependable support to leadership, and serves as the first point of contact in creating a welcoming and professional experience for partners, clients, and staff.

Key Responsibilities

Skills, Knowledge, and Personal Characteristics:

• Strong interpersonal and communication skills.

• Detail-oriented with robust organizational abilities.

• Positive “team player” attitude.

• Excellent time management and ability to multitask.

• Self-motivated, proactive, and capable of working independently.

• Professional demeanor and ability to handle confidential information with integrity.

General Duties and Responsibilities:

• Act as the main point of contact among directors, employees, and external partners via phone and email.

• Manage the workplace calendar and coordinate internal and external meetings.

• Greet staff, partners, clients, and others who enter the office space with warmth and hospitality.

• Maintain office and kitchen supply inventory and ensure a professional and welcoming office environment.

• Sort and distribute mail regularly and handle general correspondence.

• Assist with routine errands.

• Support event planning for corporate events, including staff appreciation and fundraising.

• Uphold confidentiality and professionalism among staff and clientele.

Financial, Insurance, and Payroll Responsibilities:

• Handle payroll processes, ensuring timesheets are approved and accurately entered in payroll software (Rippling).

• Support the annual audit and assist with tax filings as needed.

• Work with the Bookkeeper to ensure proper records and filing.

• Maintain updated insurance coverage for all properties, liability, and organizational needs in coordination with partners and insurers.

• Support insurance renewals, track policy changes, and manage claims documentation in a timely and organized manner.

• Ensure compliance with insurance requirements related to grants, lease agreements, and partner expectations.

Human Resources Responsibilities:

• Facilitate onboarding for new hires and off-boarding for departing employees, interns, and volunteers.

• Assist the Director of Operations with administering employee benefits, including health, dental, vision, and life insurance.

• Assist in managing employee inquiries related to benefits, payroll, and HR policies.

Corporate and Compliance Responsibilities:

• Oversee the annual review and renewal of insurance policies with the TF Insurance Broker, including property, liability, D&O, workers’ compensation, auto, umbrella, ERISA, and cyber liability.

• Support the Director of Operations in preparing for board meetings, including organizing documents and coordinating communication.

• Adhere to protocols set forth by the Turner Foundation’s bylaws, auditors, Board of Directors, and Leadership team.

• Support with compliance on government funded grants.

• Coordinate reporting requirements with city, county, and state entities, including low-income

verification forms, tax exemptions, licensing, and renewals.

Skills and Other Requirements:

• Proficiency in Microsoft Office.

• Strong project management and multitasking abilities.

• Previous experience as an Office Manager, Admin Assistant, or in a similar role.

• Excellent written and verbal communication skills.

• High school diploma required; associate’s or bachelor’s degree preferred.

• Valid driver’s license.

Work Environment & Physical Demands

This is a full-time position based in Santa Barbara, CA, with occasional travel required. The role may involve standard physical activities including long hours at a computer, attending meetings, light lifting, or site visits.

Please submit your resume and cover letter to info@theturnerfoundation.com, as well as any questions you have pertaining to the position.