Program Manager

Reporting to the Executive Director, the Programs Manager is responsible for the implementation and performance of SBEF’s signature programs and the oversight of its community programs. This position is charged with overseeing and implementing strategies for our signature Keep the Beat and Teacher and Student Grants programs, including outreach, budgeting, soliciting funding in conjunction with the Donor Advisement Officer and Executive Director, and administrative activities in support of program activities.

Working in tandem with the Executive Director, the Program Manager will:

Program Oversight & Implementation

• Research and develop new programs or expand and revise existing programs
• Prepare yearly budgets for each program
• Review monthly financial reports to track income and oversee expenses of each program
• Serve as the main point of contact for inquiries from community program directors
• Assist in the development of fundraising needs and campaigns for programs
• Update the SBEF website with program descriptions and events
• Support and inform the design marketing plan to promote all SBEF signature programs to the community, schools, parents, and administration
  • Prepare and distribute flyers, postcards, mailers, and ParentSquare posts in English and Spanish
  • Assist the contracted graphic designer in the design of ads online and in local publications, including school publications
  • Lead in the development of a social media advertising campaign and provide the Development Officer with content related to both signature and fiscally sponsored programs

Summer Music Camps

• Hire and onboard summer program directors, teachers, and volunteers. Conduct livescan (background) checks through our DOJ portal
• Ensure teachers and volunteers sign the code of conduct and participate in mandated reporter training
• Create and update online registration
• Oversee student registration, fees, scholarships, and manage class enrollment.
• Purchase camp supplies

Keep the Beat

• Along with the Development Associate, answer queries for SBEF’s year-round Instrument Drive. (
• Oversee the annual Radiothon and Instrument Drive event in conjunction with radio station KTYD. Book and schedule guests to appear on air to highlight SBUSD’s successful music programs.
• Outreach with SBUSD music teachers and students to involve them in the radiothon.
• Host an annual music teachers gathering at the start of the academic year to distribute instruments and collaborate with other student-serving music-focused nonprofits.
• Invite donors to high school theater productions, dance performances, choral performances, and music performances.

Teacher and Student Grants

• Develop the Teacher and Student Grant application and final report.
• Assemble and staff the Teacher and Student Grants Committee, comprised of principals, teachers, board members, and community members (6 being ideal).
• Lead a teacher grant applicant webinar to review applications and answer questions.
• Engage in outreach to SBUSD, Principals, and past recipients of the grant opportunity.
• Schedule grant review meetings and work with the committee chair to set agendas.
• Contact recipients and non-recipients, organize the Teacher and Student Grants reception, and oversee grant distribution.

Community Programs

• Schedule a beginning of year program luncheon every August to review MOU information.
• Oversee mandatory program paperwork- livescan, code of conduct, and mandated reporter training.
• Distribute and collect Google Forms for program goals in August, and in April, distribute and collect final reports.
• Answer queries from Community Program Directors.
• Work with the Executive Director on new program requests or changes to existing ones.
• Submit Financial Activity Reports to Program Directors as needed.
• Schedule program directors to attend board meetings to share information on their programs.

Pianos on State Collaboration

• Performs outreach and schedules student groups to perform at the pianos and serves on the artist judging committee, and assists with fundraising

 Developing & Soliciting of Funds

• Assist in identifying sponsorship sources, including individuals, businesses, foundations, and government agencies, for program support
• Assist in coordinating fundraising events for scholarships (in conjunction with the Donor Advisement Officer)
• Assist in assuring that program donors are properly and promptly acknowledged and thanked
• Organize site visits for donors and potential donors
• Research and identify new grant opportunities
• In conjunction with other SBEF staff, draft, review, edit, and finalize grant applications, foundation reports, and correspondence

 Events & Administrative Activities

• Assist in maintaining donor information on the Foundation database
• Attend SBEF Board and Program Committee meetings once a month and provide program updates.
• Help plan and/or staff Foundation-related meetings and events such as Hope Awards and State of Our Schools
• Perform related duties as assigned

Qualifications:

• Three to five years of successful experience in program management, development, and implementation, preferably in education
• Ability to understand the needs and interests of pre-k-12 students and their families and how an education foundation may address them
• Interest in public education and a dedication to promoting the Foundation’s fundraising
• Demonstrated leadership and the ability to successfully manage multi-functional or diverse assignments
• Ability to be comfortable with public speaking, excellent interpersonal skills, and a demonstrated record of completing assignments
• Knowledge of local and regional fundraising trends and climate, as well as federal and state tax laws that impact charitable giving and personal assets
• Willingness to work (on occasion) evenings and weekends
• Ability to analyze, monitor, and evaluate ongoing programs addressing the needs of students
• Understand the Santa Barbara Unified School District, the demographics of its students and staff, and priorities

Skills and Characteristics:

• Excellent oral, written, and interpersonal skills
• Problem-solving, research, and analytical skills
• Solid relationship-building skills
• Personal belief in the mission, goals, and objectives of public education
• Ethical
• Articulate
• Self-motivated & self-starting
• Passionate & committed to going out and getting gifts
• Creative
• Respectful, kind, and a good listener
• Perseverant
• Optimistic and positive attitude
• Attention to detail

Starting Salary Range:

The starting salary for the Program Manager position at the Santa Barbara Education Foundation is $85,000 to $95,000 annually, commensurate with experience and qualifications.

To Apply: Please send a cover letter and resume to jobs@santabarbaraeducation.org