Office Assistant

Under general supervision, the Office Assistant will provide varied support to program staff in the Children’s Services Program.

Our agency provides employees with a positive work environment and the ability to balance work & home along with excellent benefits. Our benefit package includes: medical, dental, vision, life insurance including sick, vacation, and personal leave with 11 paid holiday’s and a fully vested retirement plan with and up to 5% match.

This position is full-time with full benefits and starts out between $21.74 – $24.00 per hour.

Essential Duties and Responsibilities Other duties may be assigned.

1.      Responds to in-person/telephone inquiries to accurately provide program information.
2.      Assists in set up and cleanup for office meetings and training sessions.
3.      Cleans and keep operative office machines in the copy room.
4.      Performs clerical task such as photocopying filing as requested by Program staff.
5.      Assist in development of flyer and outreach material.
6.      Process incoming and outgoing mail.
7.      General office tasks such as typing, filing, and copying.
8.      Greeting clients, public, and staff with information & direction as needed.
9.      Assists in maintaining training resource supplies.
10.    Help maintain office supplies.
11.    Help maintain accurate, complete, and confidential records of files.
12.    Help maintain office site in a neat, safe condition to positively represent agency.
13.    Responds to all tasks assigned in a timely manner, as directed
14.    Data entry and database management.
15.    Enters program information into computer.
16.    Assists in writing and submitting program reports.
17.    Tracking program fiscal needs.
18.    Presents an excellent professional public image.
19.    Performs comparable duties as assigned by Program Director or Manager

Knowledge, Skill & Ability Required: 

Education and/or Experience High school diploma or equivalent and three (3) years administrative experience.

Computer Skills To perform this job successfully, an individual should have knowledge of Database software; Spreadsheet software and Word Processing software.

Certificates, Licenses, Registrations Current valid California Driver’s License with ability to qualify for coverage under Agency insurance plan. Travel may be required within County.

Other Skills and Abilities Ability to speak Spanish desirable.

CommUnify / EOE