Administrative Assistant

Who Are We?

Since 2004 we have offered world-class, (r)evolutionary educational programs to those affected by the criminal justice system both inside prisons and in the community. We focus on person-centered transformation, educating people to improve their lives on all dimensions of human experience: physical, mental, emotional and spiritual.

FTC’s mission is?

To transform the lives of individuals impacted by incarceration through compassionate experiential education. This includes both inside prisons and society as a whole. We’re a fast-growing non-profit in California and we’re looking for an independent, like-minded, heart-centered superstar to add to our staff.

The Opportunity

FTC offers award-winning, educational programs to those impacted by incarceration both inside prisons and in the community. We educate people to improve their lives on all dimensions of the human experience: physical, mental, emotional, and spiritual.

“Be the change you wish to see in the world.” – Gandhi

1. Office Administration

• Answer and manage office phone, responding to email and phone requests in a timely manner.
• Handle mail, bills, and donations; directing them to the appropriate recipients.
• Run essential errands (pickup mail, bank deposits, supply purchasing, etc.). Mileage reimbursement provided.
• Efficiently manage paper and digital filing systems.
• Oversee inventory and order office and program supplies.
• Maintain a clean, organized, and efficient office environment.
• Other administrative duties as needed.
• Manage and format data; generate reports using various computer software skills such as spreadsheets, word processing, and more.

2. Program & Special Event Assistance

• Provide administrative support for program activities, including maintaining databases, event logistics, workshop material preparation, and more as needed.
• Collaborate with Program Coordinators, Director of Education, and prison/agency staff to streamline and coordinate program logistics and documentation.
• Assist in the preparation and organization of materials and supplies for workshops (in both English and Spanish).
• Attend workshops/events at prisons and in the community as needed.

Skills/Qualifications:

• Strong administrative capabilities with attention to detail.
• High school diploma; bachelor’s degree preferred.
• Proficiency with tech: Mac, Microsoft Office Suite, Google Workspace, CRM tools, etc.
• Strong emotional intelligence with the ability to work harmoniously in diverse settings.
• Alignment with the Freedom to Choose Project’s mission is essential.
• Previous experience or association with the Freedom to Choose Project is a plus.
• Familiarity with the criminal justice system, re-entry programs, or addiction recovery programs is beneficial.
• Non-profit administration experience is a significant advantage.
• Willingness to travel occasionally with a personal vehicle.
• Capable of lifting up to 25 pounds for event setups.
• Understand that the Freedom to Choose Project maintains a drug-free workplace; candidates must clear background/drug screenings.
• Possess the ability to inspire, work collaboratively, maintain flexibility, and project a positive attitude.
• Meet and manage deadlines efficiently.
• Maintain excellent communication skills.
• Type at a speed of a minimum of 60 words per minute.

Experience/Education:

• Bachelor’s Degree (Preferred)
• Shows initiative, able to multitask while maintaining high level of attention to detail

Benefits:

• Competitive salary package.
• Medical insurance.
• Generous PTO and holiday benefits.
• Engage in a positive work culture that values personal and professional growth.
• Play a pivotal role in reforming California’s criminal justice system.
• Make a transformative difference in the lives of thousands, including incarcerated individuals, their families, and communities, along with volunteers, donors, and staff members.

TO APPLY

To be considered, please send a cover letter and resume. In your cover letter, please summarize how your experience will meet the needs of this position. Thank you for your interest in the life-transforming work that we do!

Email your application and please include “Administrative Assistant” in the subject line.