Scholarship and Donor Relations Manager

Santa Barbara, CA
Full Time

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Office of Financial Aid and Scholarships, UC Santa Barbara

Position Information

Payroll Title:  Financial Aid Officer 3

Job Code: 004527

Job Open Date: 3/1/22

Job Close Date: Open until filled

Department Code-Name: FINC-Financial Aid Office Operation

Percentage of Time: 100%

Collective Bargaining Unit (CBU): 99 – Non-Represented (PPSM)

Grade Type/Grade: 20

FLSA Exemption Status: Exempt

Work Location: 2101 SAASB

Pay Rate/Range: $52,200-$57,420.00/Yr

Days/Hours: M-F, 8am – 5pm

Benefits Eligibility: Yes


Department Marketing Statement

The Office of Financial Aid and Scholarships plays an integral role in assisting UCSB students achieve their higher educational goals. Our office oversees and disburses approximately $400 million in student aid to over 16,000 students annually at UCSB. We work closely together in a fast-paced, detail-oriented environment, dedicated to supporting the mission of our Office and the University.


Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC


Brief Summary of Job Duties

An integral member of the Office of Financial Aid and Scholarships, the Scholarship and Donor Relations Manager fills an instrumental role with far reaching impacts to the UC community and beyond through interactions with donors, students, staff and faculty. Serving as the main Campus liaison for scholarships and reporting directly to the Director of Financial Aid & Scholarship this unique position manages the many facets of scholarships at UCSB. Works in close collaboration with the Assistant Vice Chancellor for Enrollment Services and the Executive Director of Student Affairs Grants & Development to manage development relations on generating new opportunities and stewardship of funds as well as providing pertinent information for donor relations and reporting. Serves as the departmental scholarship delegate at scholarship board meetings, award ceremonies, donor meetings, etc. Creates and conducts workshops/presentations. Responsible for managing awarding and policy of all undergraduate scholarship programs totaling over $20 million in funds including prestigious and special awards such as the Regents Scholarship, Athletics Scholarships and the Chancellor’s Scholarship.


Minimum Requirements

Bachelor’s degree or equivalent combination of education and experience. Expertise in financial aid, scholarship or development work. Strong communication skills and experience working with diverse stakeholders. Experience in accounting and strong analytical and organizational skills.


Desirable Qualifications

Master’s Preferred


Special Conditions of Employment

  • Satisfactory Criminal History Background Check


Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.



Job Functions/Percentage of Time/Duties

50% Program Management

Manages and administers all major scholarship programs. Develops undergraduate scholarship policy. Maintains outside agency scholarship contact for awarding, maintains scholarship section of office web page, coordinates with office fiscal unit to ensure funding and awarding structure is in place for proper fiduciary and stewardship of funds. Develops projections, reports, and tracks spending for all scholarships. Develops and executes strategies for awarding campus internal scholarships to the most qualified candidates, and ensures efficient utilization of all possible funding sources. Participates in stewardship activities in collaboration and at the direction of the Director. Coordinates with campus departments to foster positive relationships and understanding of the impact of scholarships on student financial aid. Works with campus departments for submission of Undergraduate Resource Reporting forms.

25% Campus Undergraduate Liaison

Campus undergraduate scholarship management for campus. Consults departments in creation of new student awards. Provides focused collaboration and support with Development staff to build bridges and strengthen new and existing donor relations by providing necessary awarding, funding, and general student population information. Provides award details to Development on a regular basis for generation of donor reports and thank you cards. Communicates with different special scholarship programs across campus to ensure proper handling and awarding.

10% Community based Scholarship Stewardship & Management

Acts as campus liaison to community-bases scholarship foundations and programs fostering continued and expanded collaborations to promote scholarships to UCSB students.

5% Instruction/Committees/Official Scholarship Management

Conducts workshops and develops instructional materials for student groups, campus departments, and for organizations outside of the University. Participates on ad hoc committees that review current departmental policies and procedures and recommend changes to management. May be assigned as chairperson of a committee. Attends scholarship board meetings, award ceremonies/lunches, donor meetings.

5% System Development and Management

Recommends and manages development of IT systems and interfaces with internal and external systems related to scholarship programs. Forecast program development needs and makes recommendations to the Associate Directors and Director. Evaluates system and programs for efficiency and adequacy. Tests delivery enhancements to identify and fix processing problems to improve internal controls and enhance quality assurance.

 5% Advising

Available to students for scholarship inquiries and questions.


Pandemic Statement

The University of California is vigilantly monitoring and acting in accordance with all applicable public health directives related to COVID-19. As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy.  All Covered Individuals* under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline.  For new University of California employees, the applicable deadline is eight weeks after their first date of employment.

For more information, please visit:

•             UC Santa Barbara COVID-19 Information: https://www.ucsb.edu/COVID-19-information

•             UC SARS-CoV-2 (COVID -19) Vaccination Program Policy: https://policy.ucop.edu/doc/5000695/SARS-CoV-2_Covid-19

* Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.


Equal Opportunity/Affirmative Action Statement

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.


Reasonable Accommodations

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.


Privacy Notification Statement

The State of California Information Practices Act of 1977 (effective July 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves: Application: The principal purpose for requesting information on the Application is for applicant-tracking purposes and to collect applicant contact information. Affirmative Action and Equal Employment Opportunity Data Form: Information furnished on this form is requested by UCSB’s Affirmative Action Office. The University of California, Santa Barbara is a Federal contractor and, therefore, must comply with Affirmative Action regulations issued pursuant to Executive Order 11246, Federal Revised Order No. 4, Section 503 of the Rehabilitation Act of 1973 and Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974. Furnishing the information on this form is voluntary. There is no penalty for not completing this form. The offices responsible for maintaining the information supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

GENERAL DATA PROTECTION REGULATION (GDPR) STATEMENT FOR PERSONS IN THE EUROPEAN ECONOMIC AREA: As part of our commitment to protecting your privacy, the General Data Protection Regulation (GDPR) Privacy Statement (“Privacy Statement”) is designed to provide you, as a person in the European Economic Area, with information regarding the types of personal information that the University of California’s Human Resources departments and offices collect about you. The Privacy Statement can be found at: https://ucnet.universityofcalifornia.edu/gdpr.html.nformation supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.


Notice of Availability of the UCSB Annual Security Report

The University is committed to providing a safe and secure campus environment for our students, faculty, staff, and visitors. In accordance with the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” (Clery Act), UCSB publishes an Annual Security Report to provide information regarding campus safety and security policies, crime statistics, and resources to current and prospective students and employees. This report includes statistics for the previous three years concerning crimes reported to Campus Security Authorities (CSAs) that occurred on campus, in certain off-campus buildings or property, and on public property adjacent to and accessible from campus. The report also includes campus policies concerning crime prevention, crime reporting, alcohol and drug use, sexual and interpersonal violence, student discipline, and other matters. To access the Annual Security Report, visit www.police.ucsb.edu/asr. A copy of this report may also be requested by contacting the UCSB Police Department (call 805-893-3446 or visit 574 Public Safety Bldg., Santa Barbara, CA 93106 during business hours). To learn more about the Clery Act and CSA duties and reporting requirements, please visit www.police.ucsb.edu/clery-act.

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