Payroll Title: Financial Aid Officer 3
Job Code: 004527
Job Open Date: 3/1/22
Job Close Date: Open until filled
Department Code-Name: FINC-Financial Aid Office Operation
Percentage of Time: 100%
Collective Bargaining Unit (CBU): 99 – Non-Represented (PPSM)
Grade Type/Grade: 20
FLSA Exemption Status: Exempt
Work Location: 2101 SAASB
Pay Rate/Range: $52,200-$57,420.00/Yr
Days/Hours: M-F, 8am – 5pm
Benefits Eligibility: Yes
Department Marketing Statement
The Office of Financial Aid and Scholarships plays an integral role in assisting UCSB students achieve their higher educational goals. Our office oversees and disburses approximately $400 million in student aid to over 16,000 students annually at UCSB. We work closely together in a fast-paced, detail-oriented environment, dedicated to supporting the mission of our Office and the University.
Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC
Brief Summary of Job Duties
An integral member of the Office of Financial Aid and Scholarships, the Scholarship and Donor Relations Manager fills an instrumental role with far reaching impacts to the UC community and beyond through interactions with donors, students, staff and faculty. Serving as the main Campus liaison for scholarships and reporting directly to the Director of Financial Aid & Scholarship this unique position manages the many facets of scholarships at UCSB. Works in close collaboration with the Assistant Vice Chancellor for Enrollment Services and the Executive Director of Student Affairs Grants & Development to manage development relations on generating new opportunities and stewardship of funds as well as providing pertinent information for donor relations and reporting. Serves as the departmental scholarship delegate at scholarship board meetings, award ceremonies, donor meetings, etc. Creates and conducts workshops/presentations. Responsible for managing awarding and policy of all undergraduate scholarship programs totaling over $20 million in funds including prestigious and special awards such as the Regents Scholarship, Athletics Scholarships and the Chancellor’s Scholarship.
Bachelor’s degree or equivalent combination of education and experience. Expertise in financial aid, scholarship or development work. Strong communication skills and experience working with diverse stakeholders. Experience in accounting and strong analytical and organizational skills.
Special Conditions of Employment
- Satisfactory Criminal History Background Check
For full consideration, please include a resume and a cover letter as part of your application.
Job Functions/Percentage of Time/Duties
50% Program Management
Manages and administers all major scholarship programs. Develops undergraduate scholarship policy. Maintains outside agency scholarship contact for awarding, maintains scholarship section of office web page, coordinates with office fiscal unit to ensure funding and awarding structure is in place for proper fiduciary and stewardship of funds. Develops projections, reports, and tracks spending for all scholarships. Develops and executes strategies for awarding campus internal scholarships to the most qualified candidates, and ensures efficient utilization of all possible funding sources. Participates in stewardship activities in collaboration and at the direction of the Director. Coordinates with campus departments to foster positive relationships and understanding of the impact of scholarships on student financial aid. Works with campus departments for submission of Undergraduate Resource Reporting forms.
25% Campus Undergraduate Liaison
Campus undergraduate scholarship management for campus. Consults departments in creation of new student awards. Provides focused collaboration and support with Development staff to build bridges and strengthen new and existing donor relations by providing necessary awarding, funding, and general student population information. Provides award details to Development on a regular basis for generation of donor reports and thank you cards. Communicates with different special scholarship programs across campus to ensure proper handling and awarding.
10% Community based Scholarship Stewardship & Management
Acts as campus liaison to community-bases scholarship foundations and programs fostering continued and expanded collaborations to promote scholarships to UCSB students.
5% Instruction/Committees/Official Scholarship Management
Conducts workshops and develops instructional materials for student groups, campus departments, and for organizations outside of the University. Participates on ad hoc committees that review current departmental policies and procedures and recommend changes to management. May be assigned as chairperson of a committee. Attends scholarship board meetings, award ceremonies/lunches, donor meetings.
5% System Development and Management
Recommends and manages development of IT systems and interfaces with internal and external systems related to scholarship programs. Forecast program development needs and makes recommendations to the Associate Directors and Director. Evaluates system and programs for efficiency and adequacy. Tests delivery enhancements to identify and fix processing problems to improve internal controls and enhance quality assurance.
Available to students for scholarship inquiries and questions.
The University of California is vigilantly monitoring and acting in accordance with all applicable public health directives related to COVID-19. As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals* under the policy must provide proof of Full Vaccination or submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is eight weeks after their first date of employment.
For more information, please visit:
• UC Santa Barbara COVID-19 Information: https://www.ucsb.edu/COVID-19-information
• UC SARS-CoV-2 (COVID -19) Vaccination Program Policy: https://policy.ucop.edu/doc/5000695/SARS-CoV-2_Covid-19
* Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.
Equal Opportunity/Affirmative Action Statement
The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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