VENTURA REGIONAL FIRE SAFE COUNCIL
PROGRAM COORDINATOR – JOB DESCRIPTION
|To serve the mission, the Ventura Regional Fire Safe Council (VRFSC) board and staff strives to create a more fire safe Ventura County. We offer employees a flexible, collaborative, and supportive work environment and are proud to offer a competitive salary, multiple benefits, and opportunities for professional growth. If you are looking to make an impact at any stage of your career, consider the VRFSC. As a growing organization, everyone has a voice that is encouraged and respected.|
Title Program Coordinator
Location Ventura County, California
Brief history of the Ventura Regional County Fire Safe Council
Since 2009, the Ventura Regional Fire Safe Council (VRFSC) has been one of Ventura County’s treasured community organizations, committed to keeping homes, businesses, neighborhoods, and local communities more fire resilient, safer, and better prepared to withstand wildfire. The VRFSC is at a tipping point in its history and experiencing accelerated growth. After almost ten years, the VRFSC moved from an all-volunteer organization to paid staff and opened its first physical office space. Since then, we have moved again and are now a staff of four and growing fast. More importantly, we continue to implement complex, multi-year, multi-partner wildfire prevention programs. The VRFSC Board brings a deep and broad understanding of wildfire mitigation, resources, mapping, local legislation, and content expertise. In January 2021, the Board completed its second 3-year Strategic Plan. The VRFSC is a 501(c)(3) non-profit corporation, established in 2009.
Programs Coordinator – General Overview
The VRFSC will be hiring a part-time Program Coordinator (25 hours per week), with the intent to become full time. The Program Coordinator will support our wildfire prevention and mitigation programs, but focus primarily on the new 2-year, grant-funded Ventura County – Wildfire Collaborative, which will enable three geographically high fire risk regions in Ventura County to become more fire resilient, safer, and better prepared to withstand wildfire. The Program Coordinator will be headquartered in the main office in Ventura, and will provide program support for the planning, implementation, and evaluation of wildfire prevention programs focusing on the emerging Home Hardening program. The Coordinator will occasionally meet with property owners, community groups, HOAs, realtors, businesses owners, representatives from the Fire Department and with other civic and government organizations to explain the program; gather information regarding needs, and concerns. The Coordinator will also support outreach and education programs to grow awareness about wildfire mitigation and motivate enrollment in our wildfire programs. Finally, she/he will meet regularly with the Wildfire Liaisons to discuss program development, lessons learned, challenges, and accomplishments.
Program Coordinator – Job Responsibilities (70% time)
- Assist with planning and coordination of wildfire prevention and mitigation programs and their activities
- Monitor implementation of wildfire program policies and practices
- Work to keep wildfire programs on schedule, within stated budgets and functioning smoothly
- Coordinate program communications among Wildfire Liaisons and others.
- Coordinate, track interactions, and relationships between staff, clients, administrators, and other program stakeholders
- Schedule and organize program-related meetings and events
- Help oversee the use of technology for program operations, such as video conferencing technology, presentation software and other communications technologies, for instance
- Create and maintain program records, reports, presentations, and proposals
- Facilitate positive relations between the program team, the public, the media, with other departments within the organization, and all other involved parties.
- Help manage marketing and communications (media relations, social media)
Other programmatic responsibilities (20% time)
- Help support, facilitate, and document Fuel Break Programs and Chipper Days to remove unwanted vegetation to reduce the flammable fuel load in communities that border the wildland urban interface.
- Help support development of the countywide collaborative planning process to update the Ventura County – Community Wildfire Protection Plan (CWPP) and local CWPPs. A CWPP provides a roadmap of actions for communities to address their wildfire threat.
- Help gather content to support the monthly VRFSC newsletter and social media.
- Track wildfire-related pending and new local, state, and federal legislation.
- Occasionally represent the VRFSC at various local, regional, and state meetings, and support other VRFSC wildfire prevention programs, as needed.
Administration (10% time)
- Participate in ongoing staff meetings and occasional board and committee meetings.
- Track and monitor all programmatic and financial expenditures per VRFSC’s policies and procedures, and report monthly.
- Assist with the general responsibilities and requirements of the VRFSC such as administration and facility Support, answering phones, ordering office supplies, and assist as needed with various administrative tasks and facility issues.
- Prepare reports, correspondence, policies, procedures, and other written materials.
Other Duties as assigned
- The VRFSC is a dynamic organization, and change is the norm. It is expected that employees will support the work of the whole team in carrying out the mission and may involve performing not only the functions listed in this document, but also working outside the parameters of the job description, as the need arises.
- Minimum experience is an Associate degree with two years of related experience or comparable work experience.
- Ability to support a broad range of diverse wildfire safety education and outreach activities and programs
- Strong written and verbal communication skills.
- Skilled in precise and detail work.
- Skilled in Microsoft Office suite of products: Word, Excel, and PowerPoint.
- Experience with fire science, wildfire prevention work and disaster preparedness a plus.
- Experience planning, managing, and evaluating nonprofit programs a plus.
- Must possess a current, valid California driver’s license, current proof of automobile insurance coverage, and reliable transportation.
- Strong interest and belief in the mission of the VRFSC and genuine commitment to improving wildfire safety and making a positive community and regional impact.
- Ability to work independently as well as collaboratively.
- Ability to support new and large-scale initiatives with professionalism and enthusiasm.
- High level of integrity and ethical conduct, with strong commitment to documented results.
- Enthusiastic and positive team player with the flexibility to re-prioritize and multi-task.
- Ability to deal with ambiguity and create frameworks and plans to solve problems.
- Must thrive under pressure and be able to accept constructive feedback.
- Willing to work occasional late nights or weekends to meet business needs.
Compensation and benefits
- Excellent salary commensurate with experience.
- Training in job-related skills will be provided free of cost.
- Opportunities for job growth and skills development.
- Opportunity to work with leaders in the field of wildfire science, research, GIS mapping, environment, etc.
- It is anticipated that this position will continue after the two-year grant concludes and may become full time.
Send your cover letter and resume to email@example.com and put Program Coordinator Position in the Subject Line. Please return your cover letter and resume as soon as possible, but not later than Monday, January 10, 2022.