Development Assistant, Student Affairs

Website University of California, Santa Barbara

Department Marketing Statement

The UC Santa Barbara Office of Development blends the strengths of both a centralized and a decentralized operation. Although all development officers report to the Associate Vice Chancellor for Development or his/her designee, some are dedicated to specific schools and units, working hand-in-hand with Deans, Directors and faculty to secure private support. Additional development officers focus on specific regions of the country and/or are dedicated to increasing involvement by alumni, parents and friends. A strong central core initiates programs, or provides guidance and expertise, in foundation relations, planned giving, capital projects, donor stewardship, The UCSB Foundation and other areas of specialization. An integrated tracking and coordination system ensures a collaborative and smooth working environment, all aimed at enhancing UC Santa Barbara’s attractiveness to, and involvement with, the private sector.

Brief Summary of Job Duties
The Development Assistant serves as the primary initial contact for three Directors of Development (hereafter referred to as “the Directors”) and provides essential administrative and financial support for the Student Affairs Division that is critical to the successful operation of a complex fund raising program.

Assists the Directors with all aspects of analysis, planning and implementation strategies for the Student Affairs Division, to support its research mission by securing support from private donors. This requires strong analytical skills as well as the ability to act professionally, independently, and exercise discretion and sound judgment.

Also provides administrative support, which includes but is not limited to, scheduling appointments, travel arrangements, directing critical calls, updating databases, and handling confidential, high profile, and time sensitive matters involving donors and prospects; campus administrators, faculty and staff; collaborating institutions; and the community.

Minimum Requirements

High School Diploma or equivalent combination of education and experience.
High level of initiative, creativity, and energy.
Ability to effectively solve problems and demonstrate sound reasoning and judgment.
Excellent computer skills including proficiency in Word, Excel, PowerPoint, Internet and e-mail and demonstrated ability to quickly learn various software programs.
Excellent grammar, composition and proofreading skills.
Strong organizational skills and unfailing attention to detail and accuracy.
Ability to prioritize duties and achieve planned goals for a complex program
Ability to work under tight and shirting deadlines.
Ability to work independently as well as work as part of a team.
Exceptional verbal and interpersonal skills that foster positive relationships with diverse populations.
Ability to establish and maintain cooperative working relationships within the division of Institutional Advancement, the Development Office and with the broader campus community.
Excellent customer service skills are required, as is the ability to maintain confidentiality and act with discretion.
Understanding of basic internal controls

Desirable Qualifications

College degree.
Experience with Advance database.
Experience with UC’s accounting, purchasing, travel and entertainment policies and procedures.
Experience with Adobe InDesign
Familiarity with Regental and UCSB Foundation gift policies.

For primary consideration, apply by 8/22/21 by visiting https://www.jobs.ucsb.edu/

To apply for this job please visit careerspub.universityofcalifornia.edu.