Archivist and Librarian

Website Santa Barbara Trust for Historic Preservation

Scope of Position

Under the direction of the Associate Director for Public Engagement, the archivist and librarian is responsible for overall management of the Santa Barbara Presidio Research Center, including cataloging, preservation, public services, collection development, and acquisitions. The Archivist and Librarian will also facilitate connections between the collections and the organization’s programs and projects. The Research Center is open by appointment only, and collections are non-circulating.


Duties and Responsibilities

1.  Administer all aspects of Research Center and its library and archival collections; create and update operational structure, policies, and procedures as needed; develop annual budget for Research Center operations;

2. Manage collections following collection development policy; order materials and supplies; work with donors to add new materials; deaccession out-of-scope or duplicate materials;

3. Organize, process, and catalog monograph and serials collections utilizing MARC format; perform both original and copy cataloging; working with vendors, oversee periodic upgrades of cataloging software;

4. Arrange and describe manuscript collections and institutional records using standardized archival practice; create DACS-compliant finding aids for all unprocessed collections using ArchivesSpace application; upload and maintain all finding aids on Online Archive of California;

5. Organize, process, and catalog non-book collections (vertical files, maps, blueprints, photographs, visual images, video and audio recordings) using a variety of standardized cataloging formats and software applications;

6. Maintain long-term preservation of all collections, both physical and digital, according to best practice; update Disaster Planning manual and procedures for disaster response and recovery;

7. Develop a Digital Preservation Plan for long-term preservation of SBTHP born digital and digitized materials and records

8. Provide reference services for staff, volunteers, and the public

9. Support the organization’s strategic initiatives by participating in program development, including exhibits, and community engagement activities,

10. Promote Research Center collections and services through the SBTHP web site, blog posts, and occasional articles in La Campana, the organization’s membership publication;

11. Supervise temporary personnel or volunteers who may be employed to catalog holdings or assist with collections processing;

12. Attend related Committee meetings as requested, including the Collections Advisory Committee and Program Planning and Evaluation Committee;

13. The Trust is a diverse organization with a small staff and many activities; all staff members must be versatile and cooperative in carrying out a variety of responsibilities and duties assigned by the Executive Director.



MLS from an ALA-accredited college or university required. Strong oral, written, organizational and interpersonal skills, along with good computer skills required Experience in a special or museum library or archive preferred. Experience with MARC cataloging; multiple formats, and experience in arranging and describing archival collections using DACS standard preferred. Familiarity with and interest in, history of the American West, Ethnic Studies California history preferred.. Facility in Spanish preferred.

Applicants with demonstrated experience that will support the implementation of SBTHP’s Diversity Equity and Inclusion Plan as well as the organization’s mission and values will be prioritized.


Start Date




$28/hour, part time nonexempt


Usual Schedule

To be determined, up to 16 hours per week during SBTHP Office Hours, 8:30 – 5:00PM Monday through Friday.


Application Process

A complete application form, cover letter and resume are required. The cover letter should include a statement about how your experience will support implementation of SBTHP’s Diversity Equity and Inclusion Plan, and also support the organization’s mission and values. Please send application package to Kevin McGarry.

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