Youth Symphony Personnel Manager

Website Santa Barbara Symphony

Santa Barbara Symphony


August 10, 2021

The Santa Barbara Symphony is seeking to hire a Youth Symphony Personnel Manager. The Youth Symphony serves the most advanced students in the Symphony’s 3-tier Youth Ensembles program.

The Santa Barbara Symphony offers the only music education program in the region tied to both a college and a professional symphony orchestra. During the pandemic, this institution not only found innovative ways to bring the orchestra together in a full subscription season, but established a new strategic partnership with Westmont College, and delivered 100% of its music education programs virtually.


The SBYS Personnel Manager is responsible for supporting the Youth Symphony throughout the school year by managing and executing orchestra chair and stand set-up and strike, opening and closing the facilities, taking attendance, correspondence with parents and Youth Symphony student musicians, keeping and distributing sheet music as requested, assisting musicians, sectional coaches, and the Youth Symphony Conductor as needed.

The SBYS Personnel Manager manages and oversees all rehearsals and concerts for the Youth Symphony and is directly responsible for the Youth Symphony musicians at both rehearsals and concerts when they are not under the supervision of their legal guardians.

Core duties include:

Music library duties: bowings, errata, and cataloging. Copying, taping, transposing music as needed.
Assists musicians with music folders and distribution of parts.
Sets up and maintains the attendance book. Enforces attendance policy.
Communicates via email with Youth Symphony families on a regular basis regarding programming, announcements, and policies.
Communicates information about attendance and ensemble needs to the Education Programs Manager, Director of Education, and Youth Symphony Conductor
Sets up chairs, tables, music stands, et cetera at all rehearsal, concert, and audition events throughout the Youth Symphony season.
Takes roll at every rehearsal, dress rehearsal, and concert.
Receives planned absence notices and communicates it to the Conductor.
Make sure rehearsal and concert set-up is consistent with seating charts.
Attends all rehearsals for the entire duration.
Assists musicians to resolve problems that come up during rehearsals and concerts.
Assist crew backstage at every concert to troubleshoot issues that may arise.
Set up chairs for all rehearsals and assist with concert set-up as needed.
Assist with master classes and other special events, including set-up and teardown, as needed.
Assist with sectional rehearsals, including setup and tear down.

Experience working with youth and families.
Knowledge of symphony operations
Knowledge of, and ability to read music
Excellent writing and communication skills.
Must have transportation to and from rehearsal and performance sites
Ability to lift and carry stands, chairs, and instruments
Strong attention to detail, highly organized and able to multitask and prioritize tasks
High level interpersonal skills
Must be able to react to changes and conflict quickly and resourcefully.
Solid command of Google Workspace & Microsoft Office Suite, including Word, Docs, Sheets, Drive, and Outlook or Gmail


Production and/or music library experience
Conversational Spanish is a plus
Some college education preferred


This is a part-time, hourly/non-exempt position with an hourly rate of $15.50
Time commitment is about 10 hours per week with additional hours as needed in preparation of concert weekends, and for copying new music. Typical weeks during the season include 4 hours for Sunday evening rehearsals and 4-6 hours during the regular work week.


Under the artistic leadership of charismatic Italo-Israeli conductor Nir Kabaretti, the Santa Barbara Symphony is consistently lauded for its unique ability to present brilliant concerts, engage the community, and deliver dynamic music education programs.  The organization prizes innovation and artistic excellence and is widely recognized as one of the region’s premier cultural institutions. Its award-winning Music Education Center serves over 10,000 students in Santa Barbara County through regular and special programming each year.


It is the policy of the Santa Barbara Symphony Association to provide all persons with equal employment opportunities without regard to race, color, religion, sex, sexual orientation, national origin, marital status, disability, age or Veteran status. Candidates of ALAANA (African, Latinx, Asian, Arab, and Native American) communities are encouraged to apply.



Please submit a cover letter and resume to describing your interest, qualifications, and experience.

No phone inquiries, please

To apply for this job email your details to