Website Santa Barbara Museum of Natural History
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The Santa Barbara Museum of Natural History inspires a thirst for discovery and a passion for the natural world.
Position Summary: Event Planner organizes, partners with Museum and Sea Center staff and enthusiastically interacts with clients and guests in coordinating special events. Responsible for planning, coordinating, implementing, overseeing, cost effectiveness, revenue generation, and measuring the success and experience of various Museum and Sea Center events while promoting the Museum’s mission.
- Responsible for planning and developing creative themes for parties, fundraising events, exhibit openings, meetings, meal events, and tours to help foster relationships with Museum donors and sponsors. Manages event logistics, creates detailed project management plans, creates work orders, creates and manages budget as well as solicitation of in-kind support as appropriate. Researches resources needed for event, provides options to ensure cost effectiveness and maximize revenues to meet Museum and Event goals.
- Coordinates with the Director of Development to create major revenue-driven special events for the Museum (i.e. June: Wine + Food Festival, May: Mission Creek Gala, September: The Artist’s Table, and December: Tribal Arts) and support sponsorship opportunities for these events.
- Partners with Museum staff especially the Facilities Division, effectively communicating project plan, resource and event needs to effectively manage project plan for each event.
- Networks and communicates extensively with a wide variety of entities to establish relationships, gather service information, analyzes and recommends vendors for the event to ensure quality and cost-effective services. Manages and create rentals orders for vendors, manage and track service, inventory, rental orders and invoicing
- Handles problems relating to events as they may arise. Plans for potential scenarios that could impact the integrity of the event. Ensures event runs smoothly and steps up to resolves any problems that might occur.
- Works with digital team to help implement and manage virtual events, as needed. Collects material to be used, provides content, coordinate speakers and schedule of event, understanding the mechanics of virtual events and supporting the digital team to ensure a successful event.
- Assists in managing the internal calendar, Triple Seat.
- Ensures that the Museum complies with all legal requirements, such as City ordinances and permitting, ABC regulations, and COVID protocols for events and keeps our neighbors in mind when planning and implementing events to ensure we are in compliance with our CUP.
- Periodically supports the daily operations of the Museum as needed. Takes responsibility to stay informed about happenings at the Museum and Sea Center, such as reading staff communications and attending meetings. Performs other assignments as needed to support Museum needs.
- Ensures workspace and event spaces are clean and clear of clutter consistent with Museum and department operations and safety procedures including correcting or reporting unsightly or unsafe conditions.
- 3 years’ experience and demonstrated proficiency in start-to-end event management requiring strong project and budget planning and management, communication, interpersonal, and problem-solving skills; ability to be flexible and respond quickly to changes using sound judgement; Ability to remain professional, composed and gracious working in a high stress environment.
- Strong collaboration, networking skills and ability to communicate effectively to convey accurate information in a way to instill understanding, engage others and support staff building trust and respect in relationships.
- Ability to use personal computer and software (Microsoft Office and Outlook, etc.), two-way radio, standard office equipment; telephone, copier, printer, scanner, electric golf cart, event related tools and items, AV equipment, and various event equipment.
- Possesses a valid California Driver’s License.
- College degree preferred.
- General office environment with work throughout the Museum’s facilities and outdoors; frequent work on computers (repetitive movement – typing)
- Ability for frequent sitting, standing (in one place) & constantly moving throughout the Museum grounds for up to 3 hours continuously, occasionally ascends / descends stairs and ladders, bending with lifting & pushing of moderate loads (up to 40 lbs.), cleaning, straightening, and moving boxes.
The incumbent must be able to perform each requirement of the position as outlined in the job description. Essential Requirements are representative and are essential for satisfactory job performance. The Work Environment characteristics are representative of those that may be encountered while on the job. The Museum will make reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position.
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